iPhone and iPad basics

View messages

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You can read your email, switch between inboxes, filter your email, and reply, forward, print, and delete email messages.

View messages
  1. Tap Mail.

    Note: The Focused inbox opens. Tap Other to see other emails. The inbox you're in is underlined in blue.

  2. Tap an email message to read it.

Filter messages
  1. Tap Filter, and then tap:

    • Unread – to view only unread messages.

    • Flagged – to view only messages that you flagged.

    • Attachments – to view only messages that have files attached to them.

Reply, Reply All, and Forward messages
  1. Tap Reply Arrow , and then tap:

    • Reply - to reply to the email.

    • Reply All - to reply to everyone who received the email.

    • Forward - to forward the email to others.

    • Cancel - to close the menu.

More options
  1. Tap More Options , and then tap:

    • Schedule - to schedule the email message to reappear in the inbox later.

    • Move to Non-Focused Inbox - to train Outlook that these emails are not considered Focused.

    • Move - to move the email message to a folder.

    • Print Conversation - to print the conversation.

    • Mark Unread - to mark the email message as unread.

Delete a message
  • Tap Delete Delete to delete the email message.

Archive a message
  • Tap the Archive Multiple messages or swipe a message left.

Select multiple messages
  1. Tap and hold an email message.

    Note: A checkbox appears next to the message to show it’s selected.

  2. Select additional messages.

  3. Choose what you want to do with the selected messages: archive, trash, move to a different folder, or flag them by tapping the three dots while the multiple email messages are selected.

  4. Tap Cancel to remove the checkmarks.

Swipe messages
  1. Tap an email message and swipe left to archive the email message.

  2. Tap an email message and swipe right to schedule the email to return to your inbox.

    Note:  In the pop-out box that appears, select a time or a date and time to return the email to your inbox.

View another account or folder
  1. Tap Menu Menu .

  2. Tap the down arrow to select the account:

    • A full folder list appears. You can see any custom labels that you have set up (e.g. Gmail) or any folders that you have created from any other type of email account.

    • You can access your sent mail, your trash folder, and your drafts. The number adjacent to the folder indicates the number of unread email messages you have in that particular folder.

  3. Tap the folder you want to view.

  4. When you’re done, you can tap Up to collapse that account and select All Accounts.

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Set up email in Outlook for iOS mobile app

Office Mobile Quick Start Guides

To access your mail from wherever you are in Outlook, tap the Mail icon on the bottom of the screen.

Right now, it's in blue, so I can tell I'm in my Inbox.

Currently, I'm in my Focused Inbox.

This focused is underlined and in blue in the top left-hand side of the screen.

If you are a Gmail user, it's similar to what Gmail considers important email.

Outlook filters out newsletters or bulk email, and knows when you get an incoming email from someone in your contact list.

To the right of the word focused, tapping Other will bring me to my newsletters, and any other message that Outlook doesn't think is critical.

Once I'm done reading those emails, I can tap to get back to my focused inbox.

There are some other things I can do.

I can tap Filter, on the far right hand side, and view just my unread messages, messages I flagged, which I will show you how to do, and any messages that have files attached to them.

To read an email message, simply tap on it in the view. I can go through, and tap on each email message to read them.

There's some actionable things you can do with every email you read.

On the right-hand side, I can tap the arrow.

Here I get the option to reply to the email, reply to everybody that the email was sent to, forward the email, or I can tap cancel if I didn't mean to tap there.

At the very top right hand side of the screen, I can tap the three dots.

The first thing I can do is schedule the email to reappear in my inbox later.

I can also train Outlook that these emails are not considered focused by choosing move to non-focused inbox.

I can move it to a folder, print the conversation, or I can also mark the email as unread.

I can also tap the trash icon to the right of the three dots to delete it, or I can archive it immediately by tapping the square icon next to the trash.

I can also process this message right from that left-hand pane.

Tap and hold the message, and notice that some new icons appear at the top.

In fact, the checkbox appeared on the left-hand side, and I can tap multiple messages to process them the same way at the same time.

For example, I can archive the messages, trash them, move them to a different folder, or flag them by tapping the three dots while the multiple emails are selected.

At any time, I can tap Cancel on the top left hand side of the screen to remove the checkmarks.

I can also swipe left to archive my email, or I can swipe right to schedule this email to return to my inbox.

There's a good list of quick choices.

I can also pick a specific date and time to have it return.

I'll tap the X for now in the top left-hand side.

Right now, we're looking at an inbox that has mail combined from the inbox of all of my added email accounts.

If you need to access your other folders, or want to see each email account separately, tap the three horizontal lines on the top left side.

From here, tap the down arrow next to the account you want to see. This is going to take you to your full folder list.

You can see any custom labels that you've set up, if it's Gmail, or any folders that you created from any other type of email account.

You can access your sent mail, your trash folder, even your drafts.

On the right-hand side, the number means how many email messages you have in that particular folder.

I'll tap the arrow again to collapse the view, and I can tap to expand my other email account.

You'll notice that the folder list is different.

I'll tap to collapse that, and I'll tap all accounts, to once again be returned to my inbox that contains every message.

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