Video: Set up automatic replies and inbox rules

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

If you prefer to skip the video and go straight to written instructions, see Send automatic out of office replies from Outlook.

Create an automatic reply

  1. Click FILE > Automatic Replies > Send Automatic Replies.

  2. Add and format your message.

  3. Optionally, click Only send during this time range, and then pick start and end dates.

For people outside your org

  1. Click the Outside My Organizationtab, and then click Auto-reply to people outside my organization.

  2. Add and format the message for this group.

Want more?

Send automatic out of office replies from Outlook

Manage email messages by using rules

To turn on your automatic 'Out of Office' reply in Outlook 2016, click FILE, then click Automatic Replies.

You can do the same thing in Outlook 2010 or Outlook 2013.

In the web version of Outlook, click the gear icon, then Automatic Replies.

If you don't see the Automatic Replies button, you might need some extra help to get started.

Go to aka.ms/autoreply to learn more.

In the Automatic Replies window, select Send automatic replies.

Decide when you want your reply to turn on and off.

Enter your custom reply message.

And, you can even create a different message for people outside your organization.

Click OK, and you are done.

For more on setting up and customizing your 'Out of Office' reply, go to aka.ms/autoreply.

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×