Video: Add and use contacts

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Organize and keep track of people you know with Outlook contacts, which work like a personal address book.

Add a contact from scratch

  1. Click People at the bottom of the screen.

  2. In the New group, click New Contact or press Ctrl+N.

    Tip:  To create a contact from anywhere in Outlook, press Ctrl+Shift+C.

  3. Enter a name and any other information that you want to include for the contact.

  4. If you want to immediately create another contact, click Save & New (this way, you don't have to start over for each contact). After you are done entering new contacts, click Save & Close.

    Tip:  Want to add another contact from the same company? Just click the little down arrow next to Save & New, and then click Contact from the Same Company.

Want more?

Import and export vCards to Outlook contacts

Add information to a contact by using the All Fields page

Video: Export many contacts as a CSV file

Outlook can help you keep track of important information about the people you know.

In the navigation bar at the bottom, click People.

Outlook stores the information for each person as a Contact.

To add a contact, click HOME and New Contact.

Type the person's name and any other information that you want to store.

Don't worry about filling in all the blanks.

The only required information is the Name.

Add Phone numbers, Notes, or click the thumbnail to add a picture if you want.

If the information you add isn't complete, Outlook displays a dialog box to help you get everything in the right place.

Click Map It if you want to check the address on a map.

When you are done, click Save & New to save the current contact and add another one.

Otherwise, click Save & Close, and Outlook adds your new contact to the list.

You can also add a contact directly from an email or meeting request.

Right-click a name in the To, From or Cc lines at the top of a message, and click Add to Outlook Contacts.

Click Save right away, if you just want to save the name and email address, or add more information, then click Save.

It is the same thing for adding a contact from a meeting request.

Right-click a name, click Add to Outlook Contacts, and then Save.

A person may also send you contact information in the form of a contact file or vCard. They look like this.

If you want to add the information to your contacts, double-click the file to open it, and click Save & Close.

After you create your list of contacts, you can view one by clicking it, and viewing the information in the reading pane as a Contact card.

Click Edit if you want to make changes, or you can double-click a contact to view or make changes in a separate window.

If you want to view or edit the information using the full contact form, go to the reading pane and click Outlook (Contacts) under View Source.

To remove a contact, click Delete in the full contact form, or select a contact in the list and press Delete.

So, these are the basics.

Up next, we'll explore more ways to view and edit your contacts.

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