Manage your email on a Mac

Add an Exchange or Office 365 email account on a Mac

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Add email accounts when you first start Outlook.

Add an email account

  1. Select Tools, and then select Accounts from the toolbar navigation pane.

  2. Select Add Add_button , and then select Exchange or Office 365.

  3. Enter an e-mail address in Exchange account information.

  4. Select Authentication > User Name and Password.

  5. Enter the username and password, and then select Add Account.

  6. Select Continue, select Always use my response for this server, and then select Allow.

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Add an email account to Outlook

Outlook 2016 for Mac Help

What's New in Outlook 2016 for Mac?

Your office may use Outlook as their default email client that connects to their Microsoft Exchange server.

Or you can use Outlook for Mac for personal or small business use with either an Office 365 subscription or any standalone POP or IMAP email account.

Let's add an Office 365 account now. And this process is similar for Exchange.

Click Tools at the top ribbon toolbar, select Accounts, and select Exchange or Office 365. I'm going to put in my email address.

I'm going to choose the default authentication method as User Name and Password.

And now I'm going to put in my email address again and my password.

If you use Microsoft Exchange and this doesn't work when you put in the username and password combination then it could be likely that your system administrator has set up an alternate means of authentication.

So you'll have to check with them.

But definitely start off with the default of Username and Password. Click Add Account. I'm going to click Continue.

You'll get redirected.

I'll select Always use my response for this server and click Allow.

And my account has been added.

I can click on my inbox on the left hand side and see that all my mail is now visible.

If this was a brand new account you may not have any email in there, and that's okay.

At the bottom right hand side of the screen you can see your connection status at any time.

For example, right now I can see that I'm connected to the Landon Hotel and all my folders are up to date.

To remove this account at any time click Tools on the ribbon toolbar, select Accounts, choose the account that you want to remove and select the minus sign from the bottom left hand side of the dialog box.

I'll be prompted whether or not I really want to delete this account and if I do I can click the blue Delete button.

However, right now I'm going to click Cancel and Close out of this dialog box.

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