Use headers and footers

Headers and footers are areas in the top and bottom margins of each page in a document. You can add, edit, or delete headers and footers when your document is in print layout view or publishing layout view. You can add page numbers, the time and date, a company logo, the document title or file name, or the author's name to a header or footer.

Do any of the following:

Add a header or footer

  1. On the View menu, click Print Layout.

  2. On the Document Elements tab, under Header and Footer, click Header or Footer, and then select a header or footer style from the gallery.

    Document Elements tab, Header and Footer group

  3. In the document, click within the header or footer, and then type any text or add any graphics.

  4. Click the Header and Footer tab, and then under Insert, under Options, or under Position, select the options that you want.

    Tip: The Header and Footer tab is a purple contextual tab that appears on the ribbon only when you are in the header or footer.

  5. To return to your document, click Close header button .

    Tips: 

    • To prevent headers and footers from appearing on the first page of your document, on the Header and Footer tab, under Options, click Different First Page, and then leave the headers and footers blank.

    • To create different headers and footers for odd and even pages in your document, on the Header and Footer tab, under Options, click Different Odd & Even Pages.

    • To insert other common header or footer items, such as the document file name or the author name, on the Insert menu, point to AutoText, and then click the item that you want to add.

    • To insert pictures in the document headers and footers, in the header or footer, click where you want to insert the picture. On the Insert menu, click Picture, and then select the appropriate picture type. To resize the picture, click the picture, and then drag the sizing handles.

    • To add the current date or time to a header or footer, on the View menu, click Header and Footer. Place the cursor in the header or footer, and on the Header and Footer tab, under Insert, click Date or Time.

Add different headers or footers for different sections in your document

You can add different headers or footers to each section of your document. This is frequently useful when you work with long documents that contain many chapters.

  1. At the end of the chapter or section, click where you want to insert the section break.

  2. On the Document Elements tab, under Insert Pages, click Break, and then insert the kind of section break that you want.

    Document Elements tab, Insert Pages group

  3. On the Document Elements tab, under Header and Footer, click Header or Footer, and then insert the kind of header or footer that you want.

    Document Elements tab, Header and Footer group

  4. Click the Header and Footer tab, and then under Options, clear the Link to Previous check box and edit the headers and footers in the new section of your document.

    Tip: The Header and Footer tab is a purple contextual tab that appears on the ribbon only when you are in the header or footer.

Edit a header or footer

  1. On the View menu, click Print Layout.

  2. In the document, double-click the header or footer, and then make your changes.

    Tip: You can use the Header and Footer tab to add page numbers, dates, and formatting. The Header and Footer tab is a purple contextual tab that appears on the ribbon only when you are in the header or footer.

  3. To return to your document, click Close header button .

    Note: When you change a header or footer, Word automatically changes the same header or footer throughout the whole document. To create a different header or footer for part of a document, divide the document into sections by Insert, delete, or change a section break.

Delete a header or footer

  1. On the View menu, click Print Layout.

  2. In the document, double-click the header or footer that you want to remove.

  3. On the Edit menu, click Select All.

  4. Press DELETE .

  5. To return to your document, click Close header button .

Change the space between a header or footer and the top or bottom of the page

  1. On the View menu, click Print Layout.

  2. In the document, double-click the header or footer.

  3. Do any of the following:

To

Do this

Change the space between a header and the top of the page

Click the Header and Footer tab, and then under Position, change the setting for Header from Top.

Change the space between a footer and the bottom of the page

Click the Header and Footer tab, and then under Position, change the setting for Footer from Bottom.

  1. When you are finished, return to the header or footer and then click Close header button .

    Notes: 

    • When you change a header or footer, Word automatically changes the same header or footer throughout the whole document. To create a different header or footer for part of a document, divide the document into sections by Insert, delete, or change a section break.

    • Word determines the spacing based on the default unit of measurement, for example, inches. To change the unit of measurement, on the Word menu, click Preferences, click General, and then on the Measurement units pop-up menu, choose a unit of measure.

Move between headers and footers in your document

You can scroll between the header and footer in your document, or you can use the tools on the Header and Footer tab to move between headers and footers in different sections of your document.

  1. On the View menu, click Print Layout.

  2. In the document, double-click the header or footer.

  3. Click the Header and Footer tab, and then under Navigation, select one of the options.

    Tip: The Header and Footer tab is a purple contextual tab that appears on the ribbon only when you are in the header or footer.

  4. When you are finished, return to the header or footer and then click Close header button .

See also

Add elements that repeat on every page

Insert, delete, or change a section break

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