Use a screen reader to print a document in Word Online

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

The quickest way to print your document using Narrator, the built-in Windows screen reader, in Word Online is to press Ctrl+P. You can also print from the File menu on the ribbon.


  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Word Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • Because Word Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word Online.

To print in Word Online from the File menu

  1. Press Ctrl+F6 until you get to the Ribbon. Stop when you get to the Home tab.

  2. Go to the File tab by pressing Shift+Tab.

  3. Press Enter to open the File tab.

  4. Press the down arrow until you hear Print, and then press Enter.

  5. Press Enter to open the Print box.

  6. In the Print box, in the Printer list, press the up or down arrow to choose a printer.

  7. Press Tab to move to each print setting in the Print box, and set the options you want.

  8. When you get to the Print button, press Enter.

See also

Use a screen reader to save a document in Word Online to a OneDrive folder

Keyboard shortcuts in Word Online

Basic tasks using a screen reader with Word

Learn how to navigate Word using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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