Use a screen reader to insert audio or video PowerPoint

Office Accessibility Center > Accessibility support for PowerPoint

Make your presentation engaging by adding graphics, audio, or video to your slide shows. You can use keyboard shortcuts to insert these media files.

When using pictures, clip art, or other files from the Internet, it 's important to respect copyright. The Filter images by license type can help you choose which files to use.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Add a picture from your device or network

Add a picture from the Internet

Add a video from your device or network

Add an audio file

Add a picture from your device or network

  1. Navigate to the slide content area where you want to insert a picture.

  2. To open the Insert menu, press Alt, N. You hear “Insert tab.”

  3. To open the Insert Picture dialog box, press P. You hear “Insert Picture dialog.”

    Tip: The Insert Picture dialog is a special case of the standard File Explorer window, opened in your Pictures folder. It's a good idea to have the location of the picture file close at hand, so you can find it more easily.

  4. Type the file name and path into the File name box and then press the Tab key to go to the Save button, or select the file you want to insert, and press Enter.

  5. To select an image, place the focus on it and press Ctrl+Enter.

    When the image is selected, a context-sensitive Format menu is available. You can use these menu options to resize the image, or to add colors, styles, and more.

  6. To open the Format menu: press Alt, J, and then P. You hear “Format tab.” The lower ribbon of the Format tab offers many options. To browse the Format options, press the Tab key once for each button. To select an option, press Enter.

    Tip: The Format tab and its menus are only available when you have selected the picture. If you haven’t selected the picture and you press Alt, J, and then P, you hear “Alt, J, P” and no menu appears. To move focus out of the current ribbon level and start again, press Esc.

Add a picture from the Internet

  1. In your presentation, go to the slide content area where you want to insert a picture.

  2. To open the Insert menu, press Alt, N. You hear “Insert tab.”

  3. To find a picture on the Internet to add to your presentation, press F. You hear “Leaving menu. Insert Picture dialog.” (In Narrator, you hear “Insert Picture.”)

  4. When Internet search opens, you hear “Search Bing. Enter your search term.” Type the term, and press Enter.

  5. When the search results appear, the focus is on the first image. (JAWS does not read the names of the images in the search results. Narrator users hear the name of the image.) To navigate through the different images, press Alt+Right Arrow.

  6. To select an image, place the focus on it and press Ctrl+Enter.

    When the image is selected, a context-sensitive Format menu is available. You can use menu options to resize the image, or to add colors, styles, and more.

  7. To open the Format menu, press Alt, J, and then P. You hear “Format tab.” To navigate through the Format submenu options, press the Tab key.

    Tip: This menu is only available when you have selected the picture. If you haven’t selected the picture and you press Alt, J, and then P, you hear “Alt, J, P” and no menu appears. To move focus back to the slide, press Esc.

Add a video from your device or network

  1. In your presentation, go to the slide content area where you want to insert a video.

  2. To open the Insert menu, press Alt, N. You hear “Insert tab.”

  3. To open the Insert Video dialog box, press P. You hear “Insert Video.”

    Tip: The Insert Video dialog box is special case of the standard File Explorer window, opened in your Video folder. It's a good idea to have the location of the video file close at hand.

  4. Type the path and name of the file that you want to insert, and press Enter. You can also navigate to the file in the Insert Video dialog, and press Enter.

  5. When you have selected the embedded video, to size it or to set the base volume, you can open the context-sensitive Format menu: press Alt, J, and then P. You hear “Format tab.” To navigate through the Format submenu options, press the Tab key.

    Tip: This menu is only available when you have selected the video. If you haven’t selected the video and you press Alt, J, and then P, you hear “Alt, J, P” and no menu appears. To move the cursor back to the slide, press Esc.

Add an audio file

You can add audio files to a presentation, if you have the files on your device. There is no Internet search option for audio files.

  1. In your presentation, go to the slide where you want to insert an audio file.

  2. To open the Insert menu, press Alt, N. You hear “Insert tab.”

  3. To open the Audio submenu, press O. You hear “Audio on my PC.” To insert an audio file from your device, press P. You hear “Audio on my device.” The Insert Audio dialog box opens in File Explorer.

    Tip: It's a good idea to know where the audio file is located on your computer or device. If possible, have the file location close at hand, where it is easy to copy, and then paste into the File name box on File Explorer.

  4. In the File name box, type the path to the file that you want to insert. Press the Tab key to go to the Enter button, and press Enter.

  5. To open the context-sensitive Format menu: press Alt, J, and then P. You hear “Format tab.” To navigate through the Format submenu options, press the Tab key.

    Tip: This menu is only available when you have selected the audio file. If you haven’t selected the audio file and you press Alt, J, and then P, you hear “Alt, J, P” and no menu appears. To move the cursor back to the Edit area of the presentation, press Esc.

See also

Use keyboard shortcuts to create your presentation

Use keyboard shortcuts to deliver your presentation

Create a presentation using a screen reader

Save a presentation using a screen reader

Use your screen reader and keyboard shortcuts to insert audio and video into your PowerPoint 2016 for Mac presentations.

Notes: 

Add a video from your device or network

Add a video file in your presentation to spice it up.

  1. In the Normal view, in the slide where you want to add a video file, press F6 until you hear the currently selected tab in the ribbon.

  2. In the ribbon, press the Left or Right arrow key until you hear: "Insert tab." Press Control+Options+Spacebar. You hear: "Insert, selected."

  3. In the Insert tab, press Tab until you hear: "Video menu button." Then press Control+Option+Spacebar.

  4. In the video menu, press the Up or Down arrow key, until you hear "Movie from file," and then press Control+Option+Spacebar. You hear the name of the currently selected file.

  5. To browse for a video file, press Tab until you hear the video you'd like to insert into the slide.

  6. Press Tab until you hear "Insert button" and press Control+Option+Spacebar.

Add an audio file

Add an audio file from a file location or quickly record one directly in PowerPoint 2016 for Mac.

  1. In the Normal view, in the slide where you want to add a video file, press F6 until you hear the currently selected tab on the ribbon.

  2. On the ribbon, press the Left or Right arrow key until you hear: "Insert tab."

  3. On the Insert tab, press Tab until you hear: "Audio menu button." Then press Control+Option+Spacebar.

  4. On the audio menu, press the Up or Down arrow key, until you hear the option you'd like to choose, and then press Control+Option+Spacebar.

  5. Do one of the following:

    • To browse for an audio file in a folder, press Tab until you hear "Audio from file," and then press Control+Option+Spacebar. You hear the name of the currently selected file.

      Press Tab until you hear the name of the audio file you'd like to insert into the slide. Then press Tab until you hear "Insert button" and press Control+Option+Spacebar.

    • To record an audio file instantly, in the audio menu, press the Down arrow key until you hear "Record audio," and then press Control+Option+Spacebar. You hear: "<Default name of the recording>, Name."

      Type the name of the recording. Then press Tab until you hear "Record button" and press Control+Option+Spacebar. You hear: "Press record button." The recording starts.

      Record your audio file. When you're done, press Tab until you hear "Stop button" and press Control+Option+Spacebar. You hear: "Press stop button." Press Tab until you hear "Insert button" and press Control+Option+Spacebar.

See also

Create a presentation using a screen reader

Save a presentation using a screen reader

Use keyboard shortcuts to deliver your presentation

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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