Use a screen reader to insert a table in Word 2016

You can use the keyboard and a screen reader to add a table to your document by either specifying its dimensions or by choosing among several predesigned table formats.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

Note: The procedures in this topic are documented using Narrator and JAWS. For information about how to work with a specific screen reader, contact your assistive technology (AT) manufacturer.

In this topic

Insert a table by specifying dimensions

You can specify the dimensions of a table, such as the number of columns and rows, and their height and width. Word will insert a basic grid-type table for your use.

Note: To make a table as accessible as possible, it's important to give the table a header row.

  1. Select the location in your document where you want to insert the new table.

  2. To open the Insert Table dialog box, press Alt+N, T, and then I.

  3. To specify the number of columns in the table, press Alt+C, and then type the number of columns.

  4. To specify the number of rows, press Alt+R, and then type the number of rows you want.

  5. If you want to use these dimensions again in the future, press Alt+S to select the Remember dimensions for new tables option.

  6. To close the Insert Table dialog box, press the Tab key to go to the OK button, and then press Enter. Word adds the table to your document.

    Note: To make the table more accessible, and make it possible for screen readers to identify table columns correctly, you have to set up a header row.

  7. To set up a header row, go to the table in your document and move to any cell. Press Alt+JT to open the Design tab of the Table Tools. You'll hear the name of the tab.

  8. Press the Tab key to go to the Header row check box, and select it.

  9. Press the ESC key to return to the body of the document. Press the Down Arrow to move in the body of the table.

  10. Move to the table and type your information in the cells. You'll hear the which column and row is currently selected, and hear which cells are header cells.

Insert a table by selecting from built-in formats

If you want to let Word do the formatting for you, select one of its nine built-in formats for tables.

  1. Select the location in your document where you want to insert the new table.

  2. To choose from built-in table formats, press Alt+N, T, and then T to open the Quick Tables menu. You can browse from a list of nine built-in table formats.

  3. Use the Down Arrow key and Up Arrow key to move through the list of table formats.

  4. To select the table format you want, press Enter. Word inserts the selected table into your document and places focus at the top of the inserted table.

  5. Press the Tab key to move through the cells and type your information .

Delete a table

If a table is no longer necessary, delete it from your document.

  1. Open your document, and then go to the table you want to delete. When the focus is in your table, you'll hear confirmation, such as “In Table 1.” When the focus moves off the table, you'll hear that you have left the table.

  2. To go to the Table Tools Layouttab, press Alt, and then press J, L .

  3. To delete the entire table, press D, T. The table is deleted, and the focus returns to the document.

More information

Get help for using a screen reader with Word 2016

Keyboard shortcuts for Microsoft Word 2016 for Windows

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