Use a screen reader to insert a table in Mail

Use a screen reader to insert a table in Mail

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Mail for Windows 10 with your keyboard and screen reader to create and edit a table in your email message. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

In this topic

Convert text to a table

If you have a block of text that uses consistent separators, it is easy to convert it to a table.

  1. While writing a message, select the piece of text you want to convert to a table.

  2. Press Alt to move the focus to the ribbon menu.

  3. Press the Right arrow key until you hear "Insert," and then press the Down arrow key to move the focus to the Insert ribbon tab.

  4. Press the Right arrow key until you hear "Table button," and then press Enter.

    The table is created and the focus returns to the message with the table selected. You hear the table properties.

Insert a table

When you insert a blank table in an email, Mail for Windows 10 adds a basic grid-type table with three rows and three columns. You can later add more columns and rows if needed.

Note: To make a table as accessible as possible, it's important to give the table a header row.

  1. While writing a message, place the cursor where you want to insert the new table.

  2. Press Alt to move the focus to the ribbon menu.

  3. Press the Right arrow key until you hear "Insert," and then press the Down arrow key to move the focus to the Insert ribbon tab.

  4. Press the Right arrow key until you hear "Table button," and then press Enter.

    The table is created and the focus returns to the message with the table selected. You hear the table properties.

Use built-in table styles

After creating a table, you can quickly modify its appearance by using the built-in styles in Mail for Windows 10.

  1. While writing a message, place the cursor inside the table you want to modify.

  2. Press Alt to move the focus to the ribbon menu.

  3. Press the Right arrow key until you hear "Table," and then press the Down arrow key to move the focus to the Table ribbon tab.

  4. Press the Right arrow key until you hear "Table styles," and then press Enter.

  5. In the Table Styles menu, press Right arrow key until you hear the table style you want, and then press Enter.

    The selected style is applied to your table and the focus returns to the table.

Delete a table

  1. While writing a message, place the cursor anywhere in the table you want to delete.

  2. Press Alt to move the focus to the ribbon menu.

  3. Press the Right arrow key until you hear "Table," and then press the Down arrow key to move the focus to the Table ribbon tab.

  4. You hear: "Delete, button." Press Enter to open the Delete menu.

  5. To delete the entire table, press the Down arrow key until you hear "Delete table button," and then press Enter.

    The table is deleted, and the focus returns to the message.

Modify table properties

You can modify table alignment, give your table a title and a description to make it accessible, change table style options, and more.

  1. While writing a message, place the cursor anywhere in the table.

  2. Press Alt to move the focus to the ribbon menu.

  3. Press the Right arrow key until you hear "Table," and then press the Down arrow key to move the focus to the Table ribbon tab.

  4. Press the Right arrow key until you hear the ribbon tab option you want, and then press Enter to select.

    • To adjust the table alignment, select Alignment. Browse the Alignment menu with the arrow keys until you hear the option you want, and then press Enter.

    • To add alternative text title and description, select Cell size, then press the Down arrow key until you hear "Alt text," and then press Enter. In the alt text dialog, enter the table title, then press the Tab key once, and enter the table description. Press Esc to close the alt text dialog.

    • To modify the table style options, select Style Options. In the Style Options menu, press the Down arrow key you hear the style option you want and then press Enter.

Add columns or rows to a table

  1. While writing a message, place the cursor anywhere in the table you want to add rows or columns to.

  2. Press Alt to move the focus to the ribbon menu.

  3. Press the Right arrow key until you hear "Table," and then press the Down arrow key to move the focus to the Table ribbon tab.

  4. Press the Right arrow key until you hear "Insert button," and then press Enter to open the Insert menu.

  5. In the Insert menu, press the Right arrow key until you hear the option you want, and then press Enter.

    The column or row is added in the table. The focus moves to the added row or column in the table.

See also

Basic tasks using a screen reader with Mail

Use a screen reader to explore and navigate Mail

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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