Use a screen reader to insert a picture in a document in Word Online

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

In Word Online, it’s easy to use Narrator, the built-in Windows screen reader, to add pictures, graphics, and photos to your document. You can add pictures from your computer or device, or from an online source like Bing.com.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Word Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • When you use Word Online, we recommend that you use Internet Explorer as your web browser. Because Word Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word Online.

In this topic

Insert a picture from your computer

Follow these steps to insert a picture that's on your computer into your document.

  1. Place the insertion point where you want the picture to appear in your document.

  2. To move the focus to the ribbon, press Ctrl+F6 until you hear a tab name.

  3. To move to the Insert tab, press the Tab key, and then press Enter.

  4. To move to the Picture button, press the Tab key, and then press Enter. The Choose File to Upload dialog box opens with the focus in the File name box.

    Note: Typically when you insert a picture, Word Online looks on your computer for the most common image formats (.bmp, .gif, .jpg, .svg, .tiff, .dds, .wdp, .emf, .ico, .png, and .wmf). But, you can search across all file formats. To do that, in the Choose File to Upload dialog box, press the Tab key to move to the Image Files box, and then select All Files (*.*).

  5. Do one of the following:

    • Type the name of a picture to use, and then press Enter.

    • Browse for a picture in another folder by pressing Shift+Tab until you hear a folder name, and then pressing Enter. To browse folders, use the Tab key and the arrow keys. To go up a level, press Ctrl+Backspace. To go to the first picture in a folder, press the Tab key. When you hear the name of the picture you want, press Enter.

Insert a picture from the web

If you don’t have the perfect picture on your computer, you can search the web.

Note: When using photos, images, or clip art, you're responsible for respecting copyright. For images, the license filter in Bing can help.

  1. Place the insertion point where you want to insert the image in your document.

  2. To move the focus to the ribbon, press Ctrl+F6 until you hear a tab name.

  3. To move to the Insert tab, press the Tab key, and then press Enter.

  4. To move to the Online Pictures button, press the Tab key, and then press Enter. The Insert Pictures dialog box opens. You hear “Search Bing” and the focus is in the Bing Image Search box.

  5. Type a word or phrase that describes the type of image you want, and then press Enter. The search results are described.

  6. To insert the one you want to use, press Enter. (Or, to select the image, press Spacebar, and then, to move to the Insert button, press the Tab key and then press Enter.)

See also

Use a screen reader to add alt text to a picture in a document in Word Online

Keyboard shortcuts in Word Online

Basic tasks using a screen reader with Word

Learn how to navigate Word using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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