Use a screen reader to insert a hyperlink in Word 2016

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Word 2016 with your keyboard and Narrator, the built-in Windows screen reader, to create hyperlinks in your document. Word offers a lot of different options for linking: you can link to a file, web page, or blank email message, or you can link from one location to another in the current document.

Notes: 

In this topic

Create an automatic hyperlink

Word can make a web address into a hyperlink automatically. Type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then press the Spacebar or Enter. Word changes the text to a hyperlink.

If you want to remove it, see Remove a hyperlink.

Link to a file, web page, or blank email message

You can create hyperlinks to a file, a web page, or an email message.

Link to a file

  1. Type the link text that you want to appear in the document.

    Tip: Link text should be meaningful, and give the reader good information about the link destination. For example, if linking to a file, use the title of the document as link text. Don't use the file name.

  2. In the Insert Hyperlink dialog box, press Alt+X to move to the File or Existing Web Page option.

  3. Do one of the following

    • To browse for the file on your computer, press Alt+U to access the Current Folder option , and then use the Down Arrow key to select a file.

    • To browse for a file on the web, press Alt+B to open Browsed pages, and then use the Down Arrow key to select a previously visited web location.

    • To browse for a recently used file, press Alt+R to open Recent Files, and then use the Down Arrow key to select a file.

  4. Press Enter to select a file, and then copy the file address to the Address box.

  5. Press the Tab key until you reach the OK button, and then select it.

    Word inserts the hyperlink in your document.

Link to a web page

  • To link to a web page, place the cursor where you want the link in your document .

  • Press Alt+N, I to open the Insert Hyperlink dialog box. Focus lands on the Address box.

  • Type the web address of the destination site, and then press Alt+t to enter the link text that displays in your document.

  • Enter the title of the web page or a descriptive phrase in the Text to display box.

    Tip: Link text should describe the link destination. For example, the title of a destination web page makes good link text. When people link to that page, screen readers read the title of the page first. This confirms the destination and makes the link a more accessible experience.

  • Press the Tab key until you reach the OK button, and select it.

    Word enters the link in the document.

Link to a new email message

Sometimes you want to make it possible for people to send email while they read your document. For example, you might want people to contact your office for more information, or you might be collecting feedback about a new idea you proposed. Word lets you add a link to an email message where you want it in your document.

  • To add a link in your document that opens a new email message, press Alt+M to open the email message dialog. Focus changes to the Email address box, ready for you to edit.

  • Type the email address, and then press the Tab key to go to the Subject box.

  • Type the subject of the email in the Subject box, and then press the Tab key.

  • Tab again to the OK button and select it. This places a link in your document that resembles this: mailto: someone@contoso.com.

  • To use the link to send email, select the link in the document to open the message. Focus moves to the body of the new email, ready to enter the message.

Link to another location in the current document

To link to another location in the current document, you have to first create a bookmark that serves as the link destination. Then, you insert a link to the bookmark.

Create a bookmark

Follow these steps to create a bookmark in your document:

  1. To bookmark the destination location, select that location. You can use a heading, select text, or select an image as the destination.

  2. To open the Bookmark dialog, press Alt+N, K. Focus moves to the Bookmark name box.

  3. Type a name for the bookmark.

    Important: Bookmark names must begin with a letter. They can contain only letters, numbers, and the underscore symbol—for example, Dev_Report_2.

  4. To add the bookmark name for Word to use, press Alt+A.

    This closes the Bookmark dialog box.

Insert a link to the bookmark

  1. In the document, move to the place where you want the link to appear.

  2. Open the Insert Hyperlink dialog box by pressing Alt+N, I.

  3. In the Insert Hyperlink dialog box, press Alt+A to select the Places in this document option.

  4. Use the Down Arrow key to browse the list of bookmarks for this document, and press Enter to select a bookmark.

  5. Press the Tab key until you reach the OK button, and then select it.

    Word inserts a hyperlink to your bookmark destination.

Remove a hyperlink

Sometimes you change your mind. Here's how to remove a hyperlink from a document:

  1. Open the document, and then select the hyperlinked text or image.

  2. To open the Insert Hyperlink dialog box, press Alt+N, I.

  3. To remove the selected hyperlink, Alt+R. The Insert Hyperlink dialog box closes, and the hyperlink is removed from the selected text or image. The text or image itself remains intact.

Tip: If you don't want your typed web or email address to be a hyperlink, immediately after pressing the Spacebar or Enter, undo the last action by pressing Ctrl+Z. If you press Ctrl+Z a second time, Word deletes the text completely.

See also

Use a screen reader to create headers or footers in Word

Keyboard shortcuts for Microsoft Word 2016 for Windows

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Use Word 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to create hyperlinks in your document. You can add a link to a file, web page, or blank email message. Or, you can also link from one location to another in the current document.

Notes: 

In this topic

Create an automatic hyperlink

Word can change a web address into a hyperlink automatically. Type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then press Spacebar or Enter. Word changes the text to a hyperlink.

Link to a file, web page, or blank email message

You can create hyperlinks to a file, a web page, or an email message.

Link to a file

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens. To link to a file, press Tab until you hear: "You are currently on a tab, ... of 3." Then use the Right or Left arrow keys to browse to Web Page or File. Press Spacebar to select.

  3. To select the file to link, press Tab to browse to Select..., and then press Spacebar to select.

  4. The Choose a file to link to dialog opens. Use Tab to browse the sections in the dialog. To browse the items, use the arrow keys. To navigate between folders and subfolders, use the Right or Left arrow keys. When on the file you want to link to, press the Tab key repeatedly until VoiceOver announces: “Open, button.” Press Spacebar to select. The file is selected and the dialog closes.

  5. To add text that shows instead of the address, in the Insert hyperlink dialog, press Tab, until you hear: “Text to display, Edit text.” Type the text.

  6. To insert the link, press Enter. The dialog is closed and the hyperlink is inserted.

Link to a web page

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens. To link to a web page, press Tab until you hear: "You are currently on a tab, ... of 3." Then use the Right or Left arrow keys to browse to Web Page or File. Press Spacebar to select.

  3. To go to the Address text field, press Tab repeatedly. You hear: "Address, edit text." Type the web address of the destination site.

  4. To add text that shows instead of the address, press Tab, until you hear: “Text to display, edit text.” Type the text.

  5. To insert the link, press Enter. The dialog is closed and the hyperlink is inserted.

Link to a new email message

In Word, you can also create links to email addresses. Use the link to quickly open your Mail app and send an email to a specific address.

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens. To link to an email, press Tab until you hear: "You are currently on a tab, ... of 3." Then use the Right or Left arrow keys to browse to Email Address. Press Spacebar to select.

  3. The focus moves to the Email address: text field. Type the email address.

  4. To add a subject to the email, press Tab to go to the Subject text field. Type the email subject.

  5. To add text that shows instead of the email address (mailto:someone@contoso.com), press Tab, until you hear: “Text to display, edit text.” Type the text.

  6. To insert the link, press Enter. The dialog is closed and the hyperlink is inserted.

Link to another location in the current document

To link to another location in the current document, you have to first create a bookmark that serves as the link destination, and then insert a link to the bookmark.

Create a bookmark

  1. To bookmark the destination, select that location. You can select text, an image, or a table as the destination.

  2. To go to the Insert tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Insert tab." Press Spacebar to select.

  3. To go to the Links menu, press Tab until you hear: “Links, menu button.” To expand the menu, press Spacebar.

  4. Press Tab until you hear: "Bookmark, button." Then press Spacebar. The Bookmark dialog opens with the focus in the Bookmark name text field. Type a bookmark name.

    Important: Bookmark names must begin with a letter. They can contain only letters, numbers, and the underscore symbol—for example, Dev_Report_2.

  5. To create the bookmark, press Enter. The dialog is closed and the bookmark created.

Insert a link to the bookmark

  1. Place the cursor to where you want the link to the bookmark in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens. To link to a location in the document, press Tab until you hear: "You are currently on a tab, ... of 3." Use the Right or Left arrow keys to browse to This Document. Press Spacebar to select.

  3. Press Tab to navigate to Select a place in this document: grid. To browse the places, such as, Headings and Bookmarks, use the Up or Down arrow keys. To expand an item, press Right arrow key. The names are announced as you move.

    Tip: To create Headings, apply one of the built-in heading styles to the text at the location you want to go to. To apply a style, in the Home tab, press Tab until you hear a style name. To browse the styles, press Control+Option+Right or Left arrow keys. To select a style, press Control+Option+Spacebar.

  4. To add text that shows instead of the bookmark name, press Tab, until you hear: “Text to display, edit text.” Type the text.

  5. To insert the link, press Enter. The dialog is closed and the hyperlink is inserted.

Remove a hyperlink

If you don't want your typed web or email address to be a hyperlink, immediately after pressing the Spacebar or Enter, undo the last action by pressing Command+Z. You can also remove a hyperlink from any text without deleting the text.

  1. In the document, select the hyperlink you want to remove.

  2. To remove the link, press Command+K. The Insert hyperlink dialog opens. Then press Tab to browse to Remove Link. To select, press Spacebar.

  3. The Insert Hyperlink dialog box closes, and the hyperlink is removed from the text. The text itself remains intact and its style is changed to Normal.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to check spelling and grammar in Word

Keyboard shortcuts in Word for Mac

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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