Use a screen reader to check spelling and grammar in Outlook

Use a screen reader to check spelling and grammar in Outlook

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook Mail with Narrator, the built-in Windows screen reader, to automatically check for potential spelling and grammatical errors as you type and to go through the errors and fix them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

In this topic

Check the spelling in an email

Check your email for spelling mistakes and then decide if you agree with the spellchecker.

  1. In the email you want to check for spelling mistakes, swipe right until you hear "More options, button collapsed," and then double-tap the screen. The editing ribbon expands.

  2. Swipe left or right until you hear "Options, button collapsed," and then double-tap the screen. The Options menu opens.

  3. Swipe right until you hear "Spelling, button" and then double-tap the screen. You hear: "Pop up window, Proofing list, <first suggested correction>." The spellchecking is now activated. The focus is on the suggested correction in the context menu.

  4. To browse the list of correction suggestions, swipe right. To select a suggestion, double-tap the screen.

  5. To ignore the suggestions, swipe left or right until you hear "Ignore all," and then double-tap the screen.

Hide and unhide proofing marks

You can hide the proofing marks so that Narrator won't announce spelling errors as you work on your email. When you're done, you can unhide the marks, and check the spelling with Narrator.

  1. Swipe right until you hear "More options, button collapsed," and then double-tap the screen. The editing ribbon expands.

  2. Swipe left or right until you hear "Options, button collapsed," and then double-tap the screen. The Options menu opens.

  3. Swipe right until you hear "Proofing and language, button collapsed," and then double-tap the screen.

  4. To hide the proofing marks, swipe right until you hear "Unchecked, hide all proofing marks," and then double-tap the screen.

    Tip: To hide the proofing marks for a particular part of the text, first select the text in the email and then navigate to the Proofing and Language menu as instructed above. In the menu, swipe right until you hear "Unchecked, hide proofing marks in selected text," and then double-tap the screen.

  5. To unhide the marks, navigate to the navigate to the Proofing and Language menu as instructed above. In the menu, swipe right until you hear "Checked, hide all proofing marks," and then double-tap the screen.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a hyperlink in Outlook

Basic tasks using a screen reader with email in Outlook

Use a screen reader to explore and navigate Outlook Mail

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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