Use a screen reader to add alt text to a picture in a document in Word Online

In Word Online, it’s easy to use a screen reader to add alternative (alt) text to pictures, graphics, and photos in your document. For people who can't see the picture, alt text is the only information that they have about it.


  • Make sure that you are in Edit view.

  • The Format tab, which contains picture tools such as the Alt-Text button, appears on the ribbon only after you select a picture in your document.

  1. Select the image that you want to add alt text to.

  2. Press Ctrl+F6 until you hear the name of a ribbon tab, press Tab until you reach the Format tab, then press Enter.

  3. To move to the Alt-Text button, press the Tab key, and then press Enter. The Alternative Text dialog box opens with the focus in the Title box. (In Narrator, you hear “Image selected.”)

  4. Tab to the Description box and type the text you want.

  5. Tab to the OK button and then press Spacebar.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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