Use VoiceOver to manage your calendar and events in Outlook for iOS

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook for iOS with VoiceOver, the built-in iOS screen reader, to schedule calendar events and get reminders on your iPhone or iPad.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Start the Outlook app and sign in

  1. Open the Outlook app.

  2. If prompted, sign in to your email account. Depending upon the email service, you may hear different instructions.

  3. If you have more than one account, the default account opens. To switch to a different account, move the focus to the Show Navigation Pane button, in the upper-left corner of the screen. Double-tap.

  4. Slide down the menu until you hear the email account you want to open, and then double-tap.

  5. By default, the Outlook app opens to your Inbox. To go to the Calendar, slide down to the bottom of the screen and move the focus left or right until you hear “Calendar tab,” and then double-tap. The Calendar opens.

Use the Calendar view

In the Calendar view of theOutlook app, the top line includes the Manage Calendars button on the left side, the month and year in the middle, and the Day View button and Create an Event button on the right side.

To change the content in the body of the screen, move the focus to the Day View button and then double-tap. A menu opens. Slide your finger down to select from the three options:

  • Agenda button. The calendar show weeks and days and appears at the top of the screen, with the agenda items for that day below it.

  • Day button. The calendar show weeks and days and appears at the top of the screen and, below it, a time-line on the left with events to the right of their scheduled time.

  • 3-day button. Shows three days of events, with a time-line on the left and the events for each day in columns to the right of their scheduled time.

Below this line, the selected view appears. Today’s date is the default date.

At the bottom of the screen, the ribbon appears with tabs:

  • Mail goes to the Inbox.

  • Calendar goes to the Calendar view.

  • Files lets you browse files, including on OneDrive.

  • People goes to the People view, which show your contacts.

  • Settings displays Outlook app settings you can change.

Navigating in the calendar

By default, only two weeks of the month appear. To show up to five weeks, while in Day view or Agenda view, move the focus to the month heading and then double-tap.

To move within the calendar, in the body of the screen, flick up to move to the next day and down to move to the previous day. You hear the day of the week and the month/day as you move.

Flick right to move down from the calendar and into the Day/Agenda view. Flick left to move back up to the calendar. In the 3-day view, flick up or down to move between days.

Respond to event reminders

If you have events scheduled in the Outlook app, if you have notifications turned on, and if VoiceOver is on, you’ll hear reminders of events at the predefined time prior to the event. The event reminder pops up on the screen. Slide your finger down in the pop-up reminder to hear the text of the event. Below the event text are buttons with various options for responding to the event. The buttons vary depending upon the type of email account you’re using. Usually, you see at least:

  • View. To open the event, double-tap.

  • Snooze. To close the reminder until the event time, double-tap.

  • Close. To close the reminder without taking any action, double-tap.

Schedule an event

  1. Move the focus to the Create an event button in the upper left of the screen, and then double-tap.

  2. The focus is in the Title text field. Type or dictate a name for the event.

  3. Set the date and times for the event:

    • To create an all-day event, slide down until you hear “All day” and then double-tap to toggle the switch on.

    • To create an event for a specific day and time period, slide down until you hear “Start,” and then double-tap. The day picker item opens. Flick up or down to select a day. Then, slide to the right and flick up or down to select an hour; slide to the right and flick up or down to select the minutes; and slide to the right and then flick up or down to toggle between a.m. and p.m. Lastly, slide up until you hear “Start,” and then double-tap to complete your entry.

      Slide down until you hear “End,” and then double-tap. Use the same methods as above to set the event’s end time.

  4. To set a location for the event (such as a local coffee shop), swipe right or left until you hear “Location,” and then double-tap. The focus is in a text field. Type or dictate the name of the location you want to use. As you type, Outlook searches for and lists locations that match. To hear their names, slide your finger down. To select the location you just heard, double-tap.

    Tip: You may be asked to turn on location services to help Outlook find and better predict places near you where you might want to hold events or meetings.

  5. If desired, specify the calendar to which to add the event. Swipe right or left until you hear “Calendar button,” and then double-tap. Slide down to hear calendars, and then, to select the calendar you want to use for this event, double-tap.

  6. If desired, change the default alert time (the default setting is 15 minutes prior to the event) by swiping right or left until you hear “Alert button.” Double-tap. Then, slide down to hear alternative notification periods and, to select one, double-tap.

  7. Swipe right or left until you hear “Description” (it’s the last button), and then double-tap. The focus is in the Description text field. Double-tap, and then type a more detailed description of the event.

  8. To invite people, swipe right or left until you hear “People,” and then double-tap. The focus is in a text field. Type or dictate the names of the people you want to invite. As you type, Outlook searches for and displays people that match. To hear their names, slide your finger down. To select a person, double-tap.

    When you’ve finished inviting people, move the focus to the Done button in the upper-right corner, and then double-tap.

  9. To discard the event, slide your finger up to the Cancel button in the upper-left corner, and then double-tap. You hear “Alert, Discard Event button,” and the button is selected by default. Double-tap.

    To save the event, move the focus to the Done button in the upper-right corner, and then double-tap. When you save the event, invitation emails are automatically sent to all invitees.

See also

Use a screen reader to format text in your email in Outlook

Basic tasks using a screen reader with email in Outlook

Basic tasks using a screen reader with the calendar in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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