Use OneDrive on Windows 10 (PC, phone, tablet, HoloLens, or Surface Hub)

Here are the most common tasks and functions in the OneDrive app on all Windows 10 devices including PCs, phones, tablets, HoloLens, and Surface Hub.

This article is for the OneDrive app on Windows 10.

For help with other Windows versions, see Windows Phone 8.1 or Windows Phone 7 or more OneDrive Help.

Save files to OneDrive

Use the same process to upload and save any file type in the OneDrive app, including documents, photos, videos, and music files.

Upload files
  1. In the OneDrive app, in the folder where you want the file added, tap Add Add photo .

  2. At Choose an app, pick the source of the file you want to upload, such as This Device or your phone's Photos app.

    Notes: 

    • On a Windows 10 PC, the Open dialog box shows files on your PC. Browse to the files you want to upload and select, Open.

    • If your phone is set to save photos automatically to OneDrive, your phone's Photos app shows photos from OneDrive as well as phone photos that have not been uploaded. Uploading a photo already in OneDrive creates a duplicate of the photo.

  3. Find the file you want to upload, select it, and then tap OK OK .

Tip: You can also upload photos and videos from your phone to the OneDrive folder on your computer with File Explorer, or Photos app import. Connect your phone to the computer with your phone's data cable, or using wi-fi or Bluetooth connection.

(Phone only) Set your phone to upload photos automatically to OneDrive
  1. In the OneDrive app, tap Menu OneDrive Menu > Settings OneDrive settings > Camera upload.

  2. Under Camera upload, turn the switch On.

    To also automatically upload videos you take with your phone, turn On the switch at Include videos.

    Tip: You can upload videos automatically only if Camera upload is also turned on.

  3. Under Camera backup account, tap open the list and select the OneDrive account that you want pictures uploading to.

Tip: If you want Camera upload to upload photos and videos using a metered internet connection, such as a paid cellular data connection, turn the switch On at Upload on metered connections. To avoid uploading on metered connections, turn the switch Off. Most wi-fi network connections are not metered, so you can usually turn this switch off.

Add a folder

You can add folders in the Files view, or inside any other folder in OneDrive.

  1. In the OneDrive app, in the Files view, tap New folder The New Folder command in OneDrive app on Windows Phone 10 .

  2. Enter a name for the new folder, then tap OK OK .

Move files to a different OneDrive folder

  1. In the OneDrive app, tap Select Select files , then tap the check box of one or more files you want to move, tap See more See more , and then tap Move Move files .

  2. At Select a destination folder, tap the folder you want the files moved to, then tap Move OK .

    Tip: To create a new folder for the files you're moving, New folder The New Folder command in OneDrive app on Windows Phone 10 .

Find the file you're looking for

You can search for file or folder names, text within files, and even text and tags in photos. Tap Search Search OneDrive and type the phrase you want in the Search box.

Tip: Use the views in the OneDrive app to find files more easily. Tap Menu OneDrive Menu and then tap a view, such as Photos, Recent documents, Sites, or Offline, to find the files you're looking for.

Find a file on a SharePoint site

You can use the Sites view in the OneDrive app to find files you saved to a SharePoint site. Tap Menu OneDrive Menu > Sites to see a list of SharePoint Online sites and Office 365 groups that you frequently visit or follow. Tap a site to see the document libraries where the files are stored. You can view the rest of the site by tapping the View site in SharePoint link to open the SharePoint app. If the SharePoint app isn't installed, you'll be prompted to install it. See SharePoint mobile app for Windows for more info.

Change how files are sorted

In the OneDrive app, open the folder you want to sort and tap Sort by Sort . You can sort by name, date, or size.

Note: Sorting works in the All files view, or in a folder inside All files. The Photos, Documents and Shared views sort by date only.

Download files from OneDrive to your device

  1. In the OneDrive app, tap Select Select files and tap the check box of the files that you want, then tap Download Download file .

    Note: OneDrive on Windows Phone currently doesn't let you download folders or OneNote notebooks.

  2. Find and open the folder on your device where you want the downloads, and then tap Save Done adding .

    Note: On a Windows 10 PC, find and open the folder where you want the downloads, and then select Select Folder.

Make a file available offline

You can make files available when you're not connected to the Internet. Here's how:

  1. In the OneDrive app, in the All files view, tap Select Select files , tap the check box of the files that you want to keep offline (or press and hold on a file), then tap Keep offline Screenshot of the Keep Offine icon in the OneDrive app for Windows 10 .

  2. In the OneDrive app, in the Photos view, tap Select Select files , tap the check box of the files that you want to keep offline (or press and hold on a file), tap More See more , and then tap Keep offline Screenshot of the Keep Offine icon in the OneDrive app for Windows 10 .

  3. Go to the Offline view for a quick list of all the files you’ve made available offline.

Note: The OneDrive app currently doesn't let you make folders or OneNote notebooks available offline.

Make a file online only

To save storage space on your device, you can make files available only when you're connected to the Internet. Here's how: In the OneDrive app, tap Menu OneDrive Menu > Offline Screenshot of the Keep Offine icon in the OneDrive app for Windows 10 , tap Select Select files , tap the check box of the files that you want to make online only (or press and hold on a file), then tap Online only Screenshot of the Online Only icon in the OneDrive app for Windows 10 .

Share a file or folder

In the OneDrive app, tap Select Select files , then tap the check box by the file or folder you want to share and tap Share Share file .

If you want to share with a few specific people, select Invite people or Send files.

If you want to share with lots of people, such as in a social media or blog post, select Share a link.

Invite people to share
  1. Tap Share Share file > Invite people.

  2. Under Invite people, enter the names or e-mail addresses you want. Tap Add Add photo to enter more names.

    Tip: Look under Recent contacts - the person you want to share with might be there. Just tap the name to send that person a message with a link to the file you're sharing.

  3. If you want the recipients to be able to add changes or edits, check the box at Allow editing. Uncheck that box to make the file read-only for the recipients.

    Tip: To add a note to your sharing invitation, tap the arrow at the end of Allow editing, then tap Add a quick note and type what you want to say.

  4. Tap OK OK . The recipients get an email message with a link to the document.

Share a link
  1. Tap Share Share file > Share a link.

  2. Select whether you want recipients to be able to View and edit the file, or make it View only so recipients can only read it.

  3. In the Share list, tap the app you want to use for sharing the link. You might have to scroll the list upward to see all the options.

Note: Remember that anyone who has the link can open, download and save the document, and forward the link.

Share as an attachment
  1. Tap Share Share file > Send files.

  2. In the Share list, tap the app you want to use to send the attached file.

  3. After you make this selection, the app you selected opens. Use it to share the file.

Note: Sharing as an attachment works only with individual files. To share a folder, use Invite people or Share a link.

Recover a file from the OneDrive recycle bin

  1. Tap Menu OneDrive Menu > Recycle bin.

  2. Tap Select Select files and tap the check box of the files you want to recover, then tap Restore Restore .

Add a OneDrive for Business account

Access your OneDrive for Business accounts on your phone with the same OneDrive app. For more, see What is OneDrive for Business?

  1. In the OneDrive app, tap Menu OneDrive Menu > Account Settings.

  2. Tap Add account, then tap Work or school account.

  3. Enter the sign in information you use for your OneDrive for Business account, then tap Sign in.

Note: To sign in to OneDrive for Business, your organization needs to have a qualifying SharePoint Online or Office 365 business subscription plan. You can't sign in with an account from an on-premises directory.

If you have a problem signing in with your OneDrive for Business account, try using your phone's web browser to sign in at http://portal.office.com/onedrive, or contact your IT department.

Switch between accounts

Your OneDrive app in Windows 10 lets you in to your personal OneDrive account and one or more OneDrive for Business accounts.

Tap Menu OneDrive Menu at the top of the screen, and then tap the account you want to use.

Note: You can have multiple OneDrive for Business accounts with the OneDrive app, but only one personal account.

To switch to another personal OneDrive account
  1. Tap Menu OneDrive Menu > Account settings.

  2. Under Accounts, tap the personal account you're using, then tap Sign out.

  3. Sign in to the other personal account that you want to use.

See how much storage space you have

In the OneDrive app, tap Menu OneDrive Menu > Settings OneDrive settings > Accounts. On the Accounts page, each of the accounts connected to your OneDrive app is shown, with total storage and space available for each.

Share feedback on the OneDrive app

You can get help with the OneDrive app by shaking your phone. On other devices, select Give feedback on most pages to get help.

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