Presence information helps you to contact others and helps others to reach you. It provides information about a contact and helps you decide the best way to communicate with that contact. For example, you see that a co-worker’s presence indicator is green in your Contacts list, indicating that she is Available. You could walk down the hall and talk in person, but you notice that her location and note indicate that she is working offsite, so you decide to send an instant message instead.
As indicated in the following table, some presence states are set by the Lync user, some are set automatically by Lync, and some can be set either way.
A red asterisk next to a contact's status indicates that he or she has turned on the Out of Office notification in Outlook.
Set a personal note
The presence states in Lync are pre-set and can't be customized or added to, but if you want to give your contacts more details about where you are or what you're doing, you can write a personal note at the top of the Lync main window. To do this, click the note display area (the box above the picture area and your name), then click and type over anything that is currently displayed.
Important: When you change your Automatic Replies (Out of Office) settings in Microsoft Outlook, the note that you type there will also appear in the personal note area in Lync. To remove this note from your Lync display, you must turn off the Out of Office notice in Outlook. To do that, click the File tab in Outlook, and then click the Turn off button in the Automatic Replies panel.
For more information about setting a personal note, see “Add and view a personal note” at Change your presence status.