Take advantage of the Next Generation Sync Client

Office Training Center > Office 365 Scenario-based Training > Anywhere access and file-sharing with OneDrive for Business

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With the OneDrive for Business Next Generation Sync Client, files automatically sync in the background, the individual file size limit is increased to 10 gigabytes, and the 20,000 file limit has been removed. Like the previous sync client, the new one automatically synchronizes between OneDrive for Business and your devices. Unlike the previous sync client, if you don’t have enough disk space on a device, you can selectively sync folders. Your Office 365 Admin can deploy the Next Generation Sync Client for you, or you can install it yourself.

Note: We’re rolling out the Next Generation Sync Client for OneDrive for Business to all Office 365 accounts over the next few months. If you don’t see it yet, be patient… it’s coming soon!

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Try it!

Use the Next Generation Sync Client on Windows

  1. Contact your Office 365 Admin to see if they have already deployed the Next Generation Sync Client for you. If not, you can install it on your computer. The first time you run it, you need to sign in and optionally select folders to sync. For more information, see the Additional resources section.

  2. Go to the Windows taskbar.

  3. Hover over the blue cloud icon to see the alt text. For example, if you worked for Contoso, you see this:

    OneDrive for Business sync client

    You may see more than one cloud icon in the taskbar. A white cloud icon is for OneDrive - personal.

  4. To select which folders to sync, right click the blue cloud icon, and then click Settings > Account > Choose folders.

    Selectively syncing OneDrive for Business folders

Manage OneDrive for Business on Windows (Extra credit!)

  1. Go to the Windows taskbar.

  2. To see when OneDrive for Business was last updated, click the blue cloud icon.

  3. To see the files on your computer, right click the blue OneDrive cloud icon, and then click Open your OneDrive – <Organization name> folder.

  4. To see the files in the browser, right click the blue OneDrive cloud icon, and then click View online.

  5. To see the current allocation of quota on your site, right click the blue OneDrive cloud icon, and then click Manage Storage.

Specific "how to" instructions for your device

Note: The OneDrive for Business Next Generation Sync Client only runs on a desktop device.

Note:  The OneDrive for Business Next Generation Sync Client is supported on OS X version 10.9 and above.

  1. Contact your Office 365 Admin to see if they have already deployed the Next Generation Sync Client for you. If not, you can install it on your computer. The first time you run it, you need to sign in and optionally select folders to sync. For more information, see the Additional resources section.

  2. Go to the Menu bar and click the OneDrive icon.

    Screenshot of OneDrive in the menu bar on a Mac after finishing Welcome to Onedrive

    You may see more than one cloud icon in the taskbar. A black cloud icon is for your OneDrive personal account.

  3. To select which folders to sync, click Preferences, click the Choose Folders tab, and then click Choose Folders.

Additional resources

For more information, see the following:

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