Starting or Joining an IM Conference

Office Communicator 2007 is designed to support the natural, typically unstructured way that you communicate with others. For example, with Office Communicator, you might start an IM conversation with somebody and then decide you need to invite another person to the conversation to make a decision. Once you have started the conference, you can invite others, or add audio and video communication modes—without ever leaving the Communicator Conversation window. With Office Communicator, starting a conference requires only a few mouse clicks. For example, a great way to take advantage of Communicator’s conferencing capabilities is to start an IM conference or phone conference by selecting a group in the Contact List, and then clicking Send an Instant Message or Make a Conference Call.

What do you want to do?

Start an IM conference

Invite others to an IM conference

Join an IM conference

Reply to an IM conference invitation with a call

Start an IM conference

Starting an IM conference is often a fast way to make decisions. Perhaps equally important, starting an IM conference is as easy as multi-selecting contacts in the Contact List or selecting a group, and then clicking Send an Instant Message. You can start an IM conference from the Contact List by selecting multiple contacts, a distribution group, or contact group. You can also start a conference from a phone or video conversation between two people by simply inviting another person to the conversation.

To start an IM conference

  • In the Contact List, do one of the following:

    • Select multiple contacts by holding down CTRL as you click the contacts that you want to invite to the conference, right-click the last contact, and then click Send an Instant Message. Type a message in the Message Entry area and then press ENTER.

    • Right-click a contact or group, and then click Send an Instant Message. Type a message in the Message Entry area and then press ENTER.

In the Conversation window that appears, you see the Inviting status for each contact, as the contact is sent the IM invitation. When the contact accepts the IM invitation and joins the conference, you see the IM indicator to the right of the contact name, indicating that the participant has joined the conference.

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Invite others to an IM conference

During a conference, the person who initiated the conference (known as the leader), or any of the participants in the conference, can invite another contact to the conference.

To invite others to an IM conference

  • In the Conversation window, click the Invite button, and then select the contacts that you want to invite to the conference.

Important: IM Conferencing is limited to contacts within your organization. Contacts who are connected through Public Internet Connectivity cannot participate in IM conferences.

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Join an IM conference

When you send an IM Conference invitation, or when someone sends an invitation to you, a conference invitation alerts appears in the bottom-right corner of the invitee's computer screen.

To join an IM conference

  • Click the left pane of the IM Conference invitation alert.

When someone invites you to a conference, you can respond to the contact with a phone call.

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Reply to an IM conference invitation with a call

When you receive a conference invitation alert on your computer screen, you can reply to the invitation sender with a phone call.

To reply to an IM conference invitation with a call

  • In the conference invitation alert, click the Call button, elect the number or address of the contact, and then click OK.

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