Show or hide subtotals and totals in a PivotTable

When you create a PivotTable that shows value amounts, subtotals and grand totals appear automatically, but you can also show or hide them.

PivotTable Grand Totals and Subtotals

To show or hide subtotals:

  1. Click anywhere in the PivotTable to show the PivotTable Tools.

    PivotTable Tools

  2. Click Design > Subtotals.

Subtotals button on the Design tab

  1. Pick the option you want:

    • Do Not Show Subtotals

    • Show all Subtotals at Bottom of Group

    • Show all Subtotals at Top of Group

      Tip:  You can include filtered items in the total amounts by clicking Include Filtered Items in Totals. Click this option again to turn it off. You’ll find additional options for totals and filtered items on the Totals & Filters tab in the PivotTable Options dialog box (Analyze> Options).

Show or hide grand totals

  1. Click anywhere in the PivotTable to show the PivotTable Tools on the ribbon.

    PivotTable Tools

  2. Click Design > Grand Totals.

Grand Totals button on the Design tab

  1. Pick the option you want:

    • Off for Rows and Columns

    • On for Rows and Columns

    • On for Rows only

    • On for Columns only

Tip:  If you don’t want to show grand totals for rows or columns, uncheck the Show grand totals for rows or Show grand totals for columns boxes on the Totals & Filters tab in the PivotTable Options dialog box (Analyze> Options).

More about PivotTables

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