Share your file in Word 2016 for Mac

If you want to share your document, you can:

  • Invite people to view or edit a document you saved to the cloud.

  • Send a link to a document you saved to the cloud.

  • Send a copy of your document as an email attachment.

Send an invitation to share your document

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

  1. In the upper-right corner, click the Share icon and then click Invite People.

    The Sharing Options menu

    If you haven't saved your document to the cloud, you'll be asked to do that first.

    Save to the cloud before inviting people

  2. To invite people, add their email addresses and a short message. When you add a name for the first time, Word might prompt you to access your Contacts.

    The Invite People dialog box

    If you want people to edit your document, check the Can Edit box.

  3. Click Share. Everyone you invite will get an email with a link to the shared file.

Send a link to your document

After you save your document to the cloud, you can share your document by sending people a direct link to it.

  1. In the upper-right corner, click the Share icon and then click Copy Link.

    The Sharing Options menu

    If you haven't saved your document to the cloud, you'll be asked to do that first.

    Save to the cloud before inviting people

  2. Paste the link into an email and send it to the people you want to share your document.

Send your document as an email attachment

If you don't want to save your document to the cloud, you can share it as an email attachment.

  1. In the upper-right corner, click the Share icon and then click Send Attachment.

    The Sharing Options menu

  2. Click Document or PDF.

    Share attachments is highlighted

  3. Word will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×