Share files in OneDrive for Business

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In OneDrive for Business, documents are private until you share them.

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Share a file with lots of people

  1. Sign in to Office 365 with your work or school account.

  2. At the top of any page in Office 365, select OneDrive. Or select Office 365 app launcher icon , and then select OneDrive.

    Note: The first time you click OneDrive, you will see some setup screens and instructions while your personal site is being set up. You may have to wait and then click OneDrive again before continuing to step 3.

  3. Drag the files into your Shared with Everyone folder.

  4. Or, if you already have the Share window open (as in step 2 above), type Everyone instead of the name of a person.

Share a file with specific people

  1. At the top of any page in Office 365, select OneDrive. Or select Office 365 app launcher icon , and then select OneDrive.

    Note: The first time you click OneDrive, you will see some setup screens and instructions while your personal site is being set up. You may have to wait and then click OneDrive again before continuing to step 2.

  2. Select the file you want to share, and then select Share.

  3. In the Share window, type the name of each person you want to share the file with. As you type each name, suggestions appear that match your contacts. When you see the name you want, select it to add it to the list.

  4. Select the permission in the list that you want to grant people. You can change the permission later for any person.

  5. If you want, type a message to send to all the people you're inviting. The email message will include a link to the shared document.

  6. If you don't want to send an email, click Show Options, and then clear Send an email invitation.

  7. Click Share.

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