Share a presentation with teammates

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Suppose that you have a PowerPoint presentation that you want to share with others. You want to give some people editing permissions, and read-only permissions to others. With PowerPoint 2016, you can do this using the Share menu. Watch the video to see how this works in PowerPoint 2016 on a computer running Windows, and scroll down to see how to perform this task across a variety of devices.

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Try it!

The following procedure describes how to perform this task using PowerPoint 2016 on a computer running Windows. However, you can use another device as well. See Specific "how to" instructions for your device.

To share a presentation with others in PowerPoint on your Windows computer
  1. Begin with your PowerPoint presentation open for editing on your computer.

  2. In the upper right corner, choose Share.

  3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

  4. Do one of the following:

    • Choose Can edit to enable your recipients to edit the file.

    • Choose Can view to enable your recipients to view, but not edit, the file.

  5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  6. Choose Share. Your recipients will receive an email with a link to your file.

Specific "how to" instructions for your device

To share a presentation with others in PowerPoint on your Windows computer or tablet
  1. Begin with your PowerPoint presentation open for editing on your computer.

  2. In the upper right corner, choose Share.

  3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

  4. Do one of the following:

    • Choose Can edit to enable your recipients to edit the file.

    • Choose Can view to enable your recipients to view, but not edit, the file.

  5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  6. Choose Share. Your recipients will receive an email with a link to your file.

To share a presentation with others in PowerPoint on your Mac
  1. Begin with your PowerPoint presentation open for editing on your computer.

  2. In the upper right corner, choose Share.

  3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

  4. Do one of the following:

    • Choose Can edit to enable your recipients to edit the file.

    • Choose Can view to enable your recipients to view, but not edit, the file.

  5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  6. Choose Share. Your recipients will receive an email with a link to your file.

To share a presentation with others in PowerPoint on your Android phone or tablet
  1. Begin with your PowerPoint presentation open for editing on your device.

  2. In the upper right corner, on the Share menu, chose Invite people.

  3. Type the email addresses of the people with whom you want to share the file, separated with semicolons

  4. Do one of the following:

    • Choose Can Edit to enable your recipients to edit the file.

    • Choose Can View to enable your recipients to view, but not edit, the file.

  5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  6. Choose Send. Your recipients will receive an email with a link to your file.

To share a presentation with others in PowerPoint on your iPad or iPhone
  1. Begin with your PowerPoint presentation open for editing on your device.

  2. In the upper right corner, on the Share menu, chose Invite people.

  3. Type the email addresses of the people with whom you want to share the file, separated with semicolons

  4. Do one of the following:

    • Choose Can Edit to enable your recipients to edit the file.

    • Choose Can View to enable your recipients to view, but not edit, the file.

  5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  6. Choose Send. Your recipients will receive an email with a link to your file.

Important: We recommend using Office Online or another device to share a presentation with others.

To share a presentation with others in PowerPoint on your Windows Phone
  1. Open the Office Hub on your Windows Phone.

  2. Under Recent, identify a PowerPoint presentation that you've recently worked on.

  3. Tap and hold the presentation, and then tap Share....

  4. Choose Outlook.

  5. In the To box, type the email addresses of the people with whom you want to share the file, separated with semicolons

  6. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  7. Tap Send. Your recipients will receive an email with your file attached.

To share a presentation with others in PowerPoint Online
  1. Begin with your PowerPoint presentation open for editing in the browser on your device.

  2. In the upper right corner, choose Share with people.

  3. In the Invite people box, type the email addresses of the people with whom you want to share the file.

  4. Do one of the following:

    • Choose Can edit to enable your recipients to edit the file.

    • Choose Can view to enable your recipients to view, but not edit, the file.

  5. In the Include a message (optional) box, type a brief message for your recipients to let them know what the file is and what they should do with it.

  6. Choose Share. Your recipients will receive an email with a link to your file.

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