Manage meetings

Set up an online meeting

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Send a meeting request to set up a time to meet with others.

Schedule a Skype for Business meeting in Outlook
  1. Select Calendar Calendar .

  2. Select Home > New Skype Meeting New Skype Meeting .

  3. In To..., type the name or e-mail addresses of who to invite.

  4. In Subject, type what the meeting is about.

  5. In Location, type a meeting location.

  6. Select the Start time and End time.

  7. In the message body, type your agenda above the line.

    Note: Do not change the information below the line.

  8. Select Scheduling Assistant to check availability and select a date and time that works for everyone.

    Note: If the people you invite are in different time zones, Skype for Business automatically adjusts the time for each locale.

  9. On the Home tab, select Appointment to return to the meeting invite.

  10. To attach a file, select Insert > Attach File AttachFile , and select the file you want to include.

  11. To look at the meeting options, select the Meeting tab, and then select Meeting Options.

    Note: If you have a large meeting, or plan to talk about confidential information, it's a good idea to set some restrictions about who can attend and what they can do.

  12. Select A new meeting space (I control permissions), set the restrictions you want, and then select OK.

  13. Select Send.

Meet now on Skype for Business
  1. Open Skype for Business.

  2. Select Meetings Meet Now .

  3. Select Meet Now.

  4. Select the Use the Skype for business (full audio and video experience) radio button, and then select OK.

  5. Select Invite More People Add people , and then select the people you want to chat with.

  6. Select OK.

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Set up a Skype for Business meeting in Outlook

Skype for Business lets you quickly schedule people for an online meeting.

In Outlook, open your calendar and click New Skype Meeting.

Add the people you want to invite, type a subject, and choose the date and time.

Type your agenda above the line. Be sure not to change any of the information below the line.

Now click Scheduling Assistant to check everyone's availability.

Here, you can change the date and time if you need to.

If people are located in other time zones, Skype for Business automatically adjusts the meeting time for each locale.

You can also preload attachments when you set up your invite in Outlook,

so your team will have all the documents they need ahead of the meeting.

Click the Insert tab, select Attach File, and browse to the file you want to include.

Before sending the invitation, take a look at the Meeting Options in the ribbon.

By default, anyone can join the meeting directly without having to wait in the lobby,

and all attendees have present permissions.

These options work for a small meeting.

But if you're running a large meeting, or if you're planning to talk about confidential information, it's a good idea to set some restrictions on who can attend and what they can do.

Click A new meeting space to enable these options, and set the restrictions you want.

Once you're sure everything looks good on the invite, click Send.

Should inspiration strike and you want to meet immediately, click the Meetings tab in the app and then the Meet Now button.

And invite the person you wish to chat with.

Whether you’re in Outlook or IM, Skype for Business helps you set up meetings in advance or on the fly.

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