Send notes from OneNote 2016 for Windows in email

Creating and working in shared notebooks is the best way to collaborate with others. However, if you don’t want other people to have permission to see your whole OneNote 2016 notebook, you can send notes in email.

Send a page of notes in Outlook

If you use Outlook 2013 or Outlook 2016, you can share a page of notes in a message.

  1. On the OneNote page that has the notes you want to send, choose Home > Email Page.

    Screenshot of the Email Page button in OneNote 2016.

  2. In the message window that opens, fill in the To, Cc, Bcc (if available), and Subject lines.

  3. Add any comments for the recipients of your notes, and then click Send.

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Attach notes to an email message

If you don’t have Outlook 2013 or Outlook 2016, you can attach a OneNote note to an email messages.

  1. On the OneNote page that has the notes you want to send, choose File > Export.

    Screenshot of how to export a page of notes in OneNote 2016.

  2. Under Export Current, choose whether you want to create a copy of the current page, the whole section, or the entire notebook.

  3. Under Select Format, choose the type of file you want to create.

    Note: If you're sending notes to another OneNote user, choose one of the OneNote section formats — either OneNote 2007 Section or OneNote 2010-2013 Section. To send notes to someone who doesn’t have OneNote, choose another type of format, such as the PDF (Portable Document Format) option.

  4. Click Export, choose a location for the file (such as your computer’s desktop), and then click Save.

  5. In your preferred email service, create a new message and then attach the file you created.

If you want others to be able to access a notebook (or you want to get to a notebook on other devices), you can create a notebook on OneDrive. If you’ve already created a notebook on your computer, you can choose to move it anytime. You can always change permissions and decide who can read and who can edit, and you can stop sharing at any time.

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