Send an email message that has a reminder

If you want to follow up on an email message or want to remember to check for responses to a message that you send, include a reminder in the message before you send it. You can also encourage other people to respond to a message or remind them of actions that need to be taken by sending a flagged message that has a reminder.

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How do the dates work on Follow-up flags?

Send a message that has a reminder for yourself

Send a message that has a reminder for other people

How do the dates work on Follow-up flags?

Use flags to mark items for follow up and to include reminders. The following default start dates, due dates, and reminder times are available for flags. You can customize each setting.

Flag

Start date

Due date

Reminder

Today

Current date

Current date

One hour before the end time of today's work day

Tomorrow

Current date plus one day

Current date plus one day

Start time of current day plus one work day

This Week

Current date plus two days, but no later than the last work day of this week

Last work day of this week

Start time of current day plus two work days

Next Week

First work day of next week

Last work day of next week

Start time of the first work day of next week

No Date

No date

No date

Current date

Custom

Current date is displayed; choose a custom date if you want

Current date is displayed; choose a custom date if you want

Current date is displayed; choose a custom date if you want

Send a message that has a reminder for yourself

Do one of the following:

  • In the message list, click the message that you want to flag. On the Message tab, click Follow Up, and then click the type of flag that you want to set.

    Flag an email message

  • In an open message, on the Message tab, in the Tags group, click Follow Up, and then click the type of flag that you want to set.

    Follow Up

Note: If you want a reminder about this flagged message, on the Message tab, in the Tags group, click Follow Up, and then click Add Reminder. You can change the reminder date and time.

Send a message that has a reminder for other people

Use discretion when you send reminders to other people. Some recipients might not appreciate reminders while they work. Another option is to send a message that is flagged with start and due dates and more information in the Flag to list. This way, the information is available to the recipients in the InfoBar of the message, without a reminder.

To send a flag to prompt someone to do something, do the following before you send the message:

  1. In the open message, click the Message tab.

  2. Click Follow Up, and then click Custom.

  3. In the Custom box, click Flag for Recipients.

  4. Under Flag for Recipients, in the Flag to list, click the type of flag that you want to send.

  5. By default, messages flagged for recipients include a reminder. If necessary, change the date and time. If you don't want to include a reminder, clear the Reminder check box.

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