Send a task status report

A task status report keeps your colleagues updated on an assigned task in Outlook.

  1. Open the assigned task.

  2. Update the Status and % Complete boxes.

    Status, Priority, and % Complete properties in Status Update message

  3. Click Send Status Report.

    Send Status Report command on the ribbon

  4. Add additional names or email addresses in the To and Cc boxes. The person who assigned you the task is automatically added.

  5. In the message body, type any status information you want to include.

  6. Click Send.

  • In an open task, type or click the options you want in the Status, Priority, and % Complete boxes.

    The Status and % Complete fields depend on one another. By changing the value in one field, the value in the other field changes accordingly.

Status

% Complete

Not Started

0

In Progress

1-99

Completed

100

Waiting on someone else

0-100

Deferred

0-100

Tip:  You can send an e-mail message reporting the status showing in these boxes. On the Task tab, in the Manage Task group, click Send Status Report. A new message opens and you can add any supporting details about progress on the task.

There are three ways to track the tasks that you have assigned to other people:

  • Automatically keep copies of tasks that you assign, and receive automated status reports    

    1. On the Tools menu, click Options.

    2. Click Task Options.

    3. Select the Keep updated copies of assigned tasks on my task list check box.

    4. Select the Send status reports when assigned tasks are completed check box.

  • View tasks that you have assigned to others    

    1. Click Tasks.

    2. On the View menu, point to Current View, and then click Assignment.

  • View the list of people who receive updated copies of an assigned task    

    1. Open the assigned task for which you want to view the list.

    2. On the Details tab, view the names in the Update list box.

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