Send OneNote notes in email

Creating and working in shared notebooks is the best way to collaborate with others. However, if you don’t want other people to have permission to see your whole OneNote notebook, you can send notes in email.

Send a page of notes in Outlook

If you use Outlook 2010 or later, you can share a page of notes in a message.

  1. On the OneNote page that has the notes you want to send, choose Home > Email Page.

    Screenshot of the Email Page button in OneNote 2016.

  2. In the message window that opens, fill in the To, Cc, Bcc (if available), and Subject lines.

  3. Add any comments for the recipients of your notes, and then click Send.

Attach notes to an email message

If you don’t have Outlook 2010 or later, you can attach a OneNote note to an email messages.

  1. On the OneNote page that has the notes you want to send, choose File > Export.

    Screenshot of how to export a page of notes in OneNote 2016.

  2. Under Export Current, choose whether you want to create a copy of the current page, the whole section, or the entire notebook.

  3. Under Select Format, choose the type of file you want to create.

    Note: If you're sending notes to another OneNote user, choose one of the OneNote section formats — either OneNote 2007 Section or OneNote 2010-2013 Section. To send notes to someone who doesn’t have OneNote, choose another type of format, such as the PDF (Portable Document Format) option.

  4. Click Export, choose a location for the file (such as your computer’s desktop), and then click Save.

  5. In your preferred email service, create a new message and then attach the file you created.

If you want others to be able to access a notebook (or you want to get to a notebook on other devices), you can create a notebook on OneDrive. If you’ve already created a notebook on your computer, you can choose to move it anytime. You can always change permissions and decide who can read and who can edit, and you can stop sharing at any time.

Send a page of notes in Outlook

If you have Microsoft Office Outlook 2007 installed on your computer, you can send copies of your notes in an email message. The selected notes are copied into the body of the message. A file is also attached to the message and can be viewed in a standard Web browser by recipients who don't have Office OneNote 2007 installed.

  1. Select the pages that you want to send.

    • To select more than one page, hold down SHIFT or CTRL while you click the page tabs you want.

    • To select a page and its subpages, click its page tab, and then double-click one of the pages in the page group.

  2. On the Standard toolbar, click E-mail.

  3. In the new e-mail envelope that opens, type the appropriate information in the To, Cc, Bcc (if available), and Subject boxes.

  4. If you want to include a message that is separate from the page of notes, type your message in the Introduction box.

  5. Click Send a Copy.

    Notes: 

    • To cancel sending notes, click E-mail on the Standard toolbar again.

    • Office OneNote 2007 does not automatically include linked audio or video recordings when you send pages in e-mail messages. To include linked audio or video recordings, do the following:

      1. On the Tools menu, click Options.

      2. in the Options dialog box, in the Category list, click Sending E-mail.

      3. Under E-mail sent from OneNote, select the Attach a copy of the original notes as a OneNote file check box, and then click Include embedded files such as recordings or documents inside the OneNote package file.

Attach notes to an email message

If you have an e-mail program installed on the same computer on which you are running Microsoft Office OneNote 2007, you can send copies of your notes as an attachment in an email message.

Recipients can view your notes in OneNote or in a standard Web browser.

To send notes in email, do the following:

  1. In OneNote, select the pages that you want to send.

    • To select more than one page, hold down SHIFT or CTRL while you click the page tabs you want.

    • To select a page and its subpages, click its page tab, and then double-click one of the pages in the page group.

  2. On the File menu, point to Send to, and then click Mail Recipient (as Attachment).

  3. In the new email message that opens, type the appropriate information in the To, Cc, Bcc (if available), and Subject boxes.

  4. If necessary, customize the message body, and then send the message.

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