See a group of calendars at a glance

If you’re always looking at the same set of calendars, you can save time by making them into a calendar group. There are two ways to create a calendar group:

  • Pick members from an Address Book or Contacts list

  • Save a set of calendars that you are currently viewing

Note:  This feature requires a Microsoft Exchange Server account.

Once a calendar group is created, it’s listed in the Navigation Pane. Check the box next to any calendar group to open it. Here, for instance, the Direct reports calendar group includes Willis Johnson, Jared Anderson, and Mary Baker:

Calendar Groups in the Navigation Pane

Create a calendar group from an Address Book or Contacts list

  1. In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups, and then click Create New Calendar Group.

  2. Type a name for the new calendar group, and then click OK.

  3. Under Address Book, choose the Address Book or Contact list from which you want to pick members of your group.

  4. Browse for names or type them in the Search box, click the name that you want, and then click Group Members. Repeat this step for each calendar that you want to include in the group, and then click OK.
    The new calendar group opens beside any calendars or groups that were already open.

Create a calendar group based on the calendars that you are currently viewing

  1. In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups, and then click Save as New Calendar Group.

  2. Type a name for the new calendar group, and then click OK.
    The new calendar group opens beside any calendars or groups that were already open.

Add a calendar to a calendar group

After you create a calendar group, if you want to add another calendar to it, in the Navigation Pane, drag the calendar to the new calendar group. If the calendar you want to add isn’t already in your Navigation Pane, here’s what to do:

  1. In Calendar, on the Home tab, in the Manage Calendars group, click Open Calendar, and then click the type of calendar that you want.

  2. Browse for names or type them in the Search box, click the name that you want and then click Calendar. Repeat this step for each calendar that you want to include in the group, and then click OK. The added calendars appear in the Shared Calendars folder in the Navigation Pane.

    Note:  In Schedule View, you can click the Add a Calendar box at the bottom of the view, and then enter the name you want. The calendar is added to the Shared Calendars folder in the Navigation Pane.

  3. In the Navigation Pane, drag the calendar from Shared Calendars to the calendar group that you want.

Tips

  • By default, calendar groups appear side by side. To make the calendars overlap, click the View in Overlay Mode arrow on the tab of each calendar you want to overlap.

  • To move a calendar from one group to another, drag the calendar in the Navigation Pane.

  • To see more calendars at the same time, check the boxes for those calendars in the Navigation Pane.

  • To hide a calendar, uncheck it in the Navigation Pane, or click Close Calendar on the calendar's tab.

  • To delete a calendar group, right-click the calendar group in the Navigation Pane, and then click Delete Group.

  • Calendar groups can include resources, Internet calendars, or SharePoint calendars, as well as people’s calendars.

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