Save an Office file as an earlier version

If you want to share an Office file with someone using an earlier Office version, here’s how.

  1. Click File > Save As.

  2. Choose where you want to save your file.

    Tip:  To go directly to the Save As dialog box, double-click a location (for example, double-click Computer).

  3. In the Save As dialog box, under Save as type, select the file format you want. For example, you can save your presentation (.pptx) as a PowerPoint 97-2003 Presentation (.ppt) so someone using an earlier version of PowerPoint can open it.

  4. If you want to rename the file, type a new name in the File name box.

  5. Click Save.

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