Save a workbook in another file format

Most of the time, you’ll probably want to save your workbooks in the current file format (.xlsx). But sometimes, you might need to save a workbook in another file format, like the file format of an earlier version of Excel, a text file, or a PDF or XPS file. Just keep in mind that whenever you save a workbook in another file format, some of its formatting, data, and features might not be saved.

For a list of file formats (also called file types) you can (and can’t) open or save in Excel 2013, see File formats that are supported in Excel at the end of this article.

  1. Open the workbook you want to save.

  2. Click File > Save As.

Save As option on the File tab

  1. Under Places, pick the place where you want to save the workbook. For example, pick OneDrive to save it to your Web location or Computer to save it in a local folder like your Documents.

Choose a Location option

  1. In the Save As dialog box, navigate to the location you want.

Save As dialog box

  1. In the Save as type list, click the file format you want. Click the arrows to scroll to file formats that aren’t visible in the list.

    Note    The file formats you’ll see vary, depending on what type of sheet is active in your workbook (a worksheet, chart sheet, or other type of sheet).

  2. In the File name box, accept the suggested name or type a new name for the workbook.

Convert an Excel 97-2003 workbook to the current file format

If you opened an Excel 97-2003 workbook but don’t need to keep it in that file format, simply convert it to the current file format (.xlsx).

  1. Click File > Info.

  2. Click Convert.

Convert button

File formats that are supported in Excel

In Excel 2013, you can open and save files in the following file formats:

Excel file formats

Text file formats

Other file formats

File formats that use the clipboard

File formats that are not supported in Excel 2013

Excel file formats

Format

Extension

Description

Excel Workbook

.xlsx

The default XML-based file format for Excel 2007-2013. Cannot store Microsoft Visual Basic for Applications (VBA) macro code or Microsoft Office Excel 4.0 macro sheets (.xlm).

Strict Open XML Spreadsheet

.xlsx

An ISO strict version of the Excel Workbook file format (.xlsx).

Excel Workbook (code)

.xlsm

The XML-based and macro-enabled file format for Excel 2007-2013. Stores VBA macro code or Excel 4.0 macro sheets (.xlm).

Excel Binary Workbook

.xlsb

The binary file format (BIFF12) for Excel 2007-2013.

Template

.xltx

The default file format for an Excel template for Excel 2007-2013. Cannot store VBA macro code or Excel 4.0 macro sheets (.xlm).

Template (code)

.xltm

The macro-enabled file format for an Excel template in Excel 2007-2013. Stores VBA macro code or Excel 4.0 macro sheets (.xlm).

Excel 97- Excel 2003 Workbook

.xls

The Excel 97 - Excel 2003 Binary file format (BIFF8).

Excel 97- Excel 2003 Template

.xlt

The Excel 97 - Excel 2003 Binary file format (BIFF8) for an Excel template.

Microsoft Excel 5.0/95 Workbook

.xls

The Excel 5.0/95 Binary file format (BIFF5).

XML Spreadsheet 2003

.xml

XML Spreadsheet 2003 file format (XMLSS).

XML Data

.xml

XML Data format.

Excel Add-In

.xlam

The XML-based and macro-enabled Add-In format for Excel 2007-2013. An Add-In is a supplemental program that is designed to run additional code. Supports the use of VBA projects and Excel 4.0 macro sheets (.xlm).

Excel 97-2003 Add-In

.xla

The Excel 97-2003 Add-In, a supplemental program that is designed to run additional code. Supports the use of VBA projects.

Excel 4.0 Workbook

.xlw

An Excel 4.0 file format that saves only worksheets, chart sheets, and macro sheets. You can open a workbook in this file format in Excel 2013, but you cannot save an Excel file to this file format.

Text file formats

Format

Extension

Description

Formatted Text (Space-delimited)

.prn

Lotus space-delimited format. Saves only the active sheet.

Text (Tab-delimited)

.txt

Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

Text (Macintosh)

.txt

Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

Text (MS-DOS)

.txt

Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

Unicode Text

.txt

Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium.

CSV (comma delimited)

.csv

Saves a workbook as a comma-delimited text file for use on another Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

CSV (Macintosh)

.csv

Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

CSV (MS-DOS)

.csv

Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

DIF

.dif

Data Interchange Format. Saves only the active sheet.

SYLK

.slk

Symbolic Link Format. Saves only the active sheet.

Note    If you save a workbook in any text format, all formatting is lost.

Other file formats

Format

Extension

Description

DBF 3, DBF 4

.dbf

dBase III and IV. You can open these files formats in Excel, but you cannot save an Excel file to dBase format.

OpenDocument Spreadsheet

.ods

OpenDocument Spreadsheet. You can save Excel 2010 files so they can be opened in spreadsheet applications that use the OpenDocument Spreadsheet format, such as Google Docs and OpenOffice.org Calc. You can also open spreadsheets in the .ods format in Excel 2010. Formatting might be lost when saving and opening .ods files.

PDF

.pdf

Portable Document Format (PDF). This file format preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

XPS Document

.xps

XML Paper Specification (XPS). This file format preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it retains exactly the format that you intended, and the data in the file cannot be easily changed.

File formats that use the clipboard

If you copied data to the clipboard in one of the following file formats, you can paste it into Excel using the Paste or Paste Special command (Home > Clipboard > Paste).

Format

Extension

Clipboard type identifiers

Picture

.wmf or .emf

Pictures in Windows Metafile Format (WMF) or Windows Enhanced Metafile Format (EMF).

Note    If you copy a Windows metafile picture from another program, Excel pastes the picture as an enhanced metafile.

Bitmap

.bmp

Pictures stored in Bitmap format (BMP).

Microsoft Excel file formats

.xls

Binary file formats for Excel versions 5.0/95 (BIFF5), Excel 97-2003 (BIFF8), and Excel 2013 (BIFF12).

SYLK

.slk

Symbolic Link Format.

DIF

.dif

Data Interchange Format.

Text (tab-delimited)

.txt

Tab-separated text format.

CSV (Comma-delimited)

.csv

Comma-separated values format.

Formatted text (Space-delimited)

.rtf

Rich Text Format (RTF). Only from Excel.

Embedded object

.gif, .jpg, .doc, .xls, or .bmp

Microsoft Excel objects, objects from properly registered programs that support OLE 2.0 (OwnerLink), and Picture or another presentation format.

Linked object

.gif, .jpg, .doc, .xls, or .bmp

OwnerLink, ObjectLink, Link, Picture, or other format.

Office drawing object

.emf

Office drawing object format or Picture (Windows enhanced metafile format, EMF).

Text

.txt

Display Text, OEM Text.

Single File Web Page

.mht, .mhtml

Single File Web Page (MHT or MHTML). This file format integrates inline graphics, applets, linked documents, and other supporting items referenced in the document.

Web Page

.htm, .html

Hypertext Markup Language (HTML).

Note    When you copy text from another program, Excel pastes the text in HTML format, regardless of the format of the original text.

File formats that are not supported in Excel 2013

The following file formats are no longer supported, so you can’t open or save files in these file formats.

To work with your workbook data in a program that isn’t supported anymore, try the following:

  • Search the Web for a company that makes file format converters for file formats that aren’t supported in Excel.

  • Save your workbook to another file format that can be opened in the other program. For example, save to an XML spreadsheet or text file format that the other program might support as well.

Format

Extension

Clipboard type identifiers

Excel Chart

.xlc

Excel 2.0, 3.0, and 2.x file formats

WK1, FMT, WK2, WK3, FM3, WK4

.wk1, .wk2, .wk3, .wk4, .wks

Lotus 1-2-3 file formats (all versions)

Microsoft Works

.wks

Microsoft Works file format (all versions)

DBF 2

.dbf

DBASE II file format

WQ1

.wq1

Quattro Pro for MS-DOS file format

WB1, WB3

.wb1, .wb3

Quattro Pro 5.0 and 7.0 for Windows.

Applies To: Excel 2013



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