Save As

Click options in the Save As dialog box to save a file to a file name, format, and location that you specify. If you are saving a file that has not been saved before, the Save As dialog box appears automatically when you click Save.

Which 2007 Microsoft Office system program are you using?

Access

Excel

OneNote

Outlook

PowerPoint

Project

Publisher

SharePoint Designer

Visio

Word

Access

Save object as     The following are the buttons and other options in the Save As dialog box when you save a database object:

  • Save 'object name' To      Type the name of the new object, where 'object name' is the currently selected object.

  • As      Either leave the type of object the same as the original object, or select the type of object to which you want to convert the new object. Not all objects can be converted to different types of objects.

  • OK      To save the object, click OK.

  • Cancel      To go back to the object without saving it, click Cancel.

Save database as    The following are the buttons and other options in the Save As dialog box when you save a database:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file. To save the file with a backup file, click the arrow next to Save, and then click Save with Backup.

  • Cancel      To go back to the file without saving it, click Cancel.

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Excel

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want. For more information about file formats, see File formats that are supported in Excel.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • Open file after publishing      If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.

  • Optimize for      Select the option that is most appropriate for publishing your file as PDF or XPS:

    • Standard (publishing online and printing)      If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.

    • Minimum size (publishing online)      If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.

  • Options      Click Options to display the Options dialog box for features related to saving as PDF or XPS.

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OneNote

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • Page Range      Click an option to select the portion of the notebook that you want to save to a separate file. Available options are:

    • Selected Page(s)      Saves the pages that you selected in the notebook. The saved pages are placed on a separate tab in the notebook.

    • Current Section      Saves the pages on the tab that is currently displayed. The saved section is represented by a separate tab.

    • Current Notebook      Saves the entire notebook. This option is available only when you are saving as Portable Document Format (.pdf), XML Paper Specification (.xps), or OneNote archive (.onea).

      Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

When you are saving a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • Open file after publishing      If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.

  • Optimize for      Select the option that is most appropriate for publishing your file as PDF or XPS:

    • Standard (publishing online and printing)      If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.

    • Minimum size (publishing online)      If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.

  • Options      Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

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Outlook

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

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PowerPoint

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want. For more information about file formats, see File formats that are supported in PowerPoint 2007.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • Open file after publishing      If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.

  • Optimize for      Select the option that is most appropriate for publishing your file as PDF or XPS:

    • Standard (publishing online and printing)      If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.

    • Minimum size (publishing online)      If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.

  • Options      Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

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Project

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

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Publisher

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file. To save the file with a backup file, click the arrow next to Save, and then click Save with Backup.

  • Cancel      To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • Open file after publishing      If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.

  • Optimize for      Select the option that is most appropriate for publishing your file as PDF or XPS:

    • Standard (publishing online and printing)      If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.

    • Minimum size (publishing online)      If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.

  • Options      Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

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SharePoint Designer

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • Page title      This option displays the title of the Web page.

  • Change title      Click Change title to display the Set Page Title dialog box, where you can create or change the title of the Web page.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

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Visio

The following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file. To save the file as read-only, click the arrow next to Save, and then click Read only.

  • Cancel      To go back to the file without saving it, click Cancel.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • Open file after publishing      If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.

  • Optimize for      Select the option that is most appropriate for publishing your file as PDF or XPS:

    • Standard (publishing online and printing)      If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.

    • Minimum size (publishing online)      If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.

  • Options      Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

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Word

he following are the buttons and other options in the Save As dialog box:

  • Save in      In the list, click a location where you want to save a file. Use the Save in list to move up one or more levels in the folder structure.

  • Previous folder      Button image As you move through the folder structure in the Files list, this button allows you to go back to the previous folder that you viewed.

  • Up one level      Button image Click this button to look in the folder that is up one level in the current folder structure.

  • Delete      delete Click this button to delete the selected file or folder.

  • Create new folder      Button image Click this button to create a new folder within the current folder.

  • Views      Button image Click the arrow next to this button to display file and folder view options.

  • File name      Type or select a file name for the file that you are saving.

  • Save as type      In the list, click the file format in which you want to save the file. Most 2007 Microsoft Office system programs can save files in more than one format, so you may need to select the format that you want.

  • Page title      When you save a file as a Web page (Web Page), Page title displays the title of the Web page.

  • Change title      When you save a file as a Web page (Web Page), click Change title to display the Set Page Title dialog box, where you can create or change the title of the Web page.

  • My Places      Click a shortcut on the My Places bar to save the file to the location represented by the shortcut.

    Note: Your My Places bar might be different from what is shown because you can add, remove, or rearrange the shortcuts. For more information, see Organize quick file access by using the My Places bar.

    My Places bar image

    1. My Places bar

  • Tools      Click Tools to display a list of tasks that you can perform. The tools that are available vary depending on the program that you are using.

  • Save      After you determine the location, file name, and format of the file that you are saving, click Save to save the file.

  • Cancel      To go back to the file without saving it, click Cancel.

  • Transform      If the file that you are saving has an Extensible Stylesheet Language Transformation (.xsl or .xslt file, also known as a transform) associated with it, the path to the transform is displayed here.

  • Apply transform      If you are saving the file in the Microsoft Office Word 2003 XML Document format, you can apply a transform that determines which data in the XML file to save. The saved file contains only the results of the transformation.

  • Save data only      If you attached a custom schema to apply custom XML tags, and you want to discard Word formatting and save only the custom data, select this check box. To save Word-specific tags, properties, and formatting and layout information, clear this check box.

  • Transform      To select an .xsl or .xslt file to apply to your XML file, click Transform. The Transform button is available when you select the Apply transform check box.

When you save a file as Portable Document Format (.pdf) or XML Paper Specification (.xps), you also see the following options:

Note: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  • Open file after publishing      If you want to open the file in the Adobe Reader immediately after saving it, select the Open file after publishing check box.

  • Optimize for      Select the option most appropriate for publishing your file as PDF or XPS:

    • Standard (publishing online and printing)      If you plan to distribute the file in print format, click Standard (publishing online and printing). This format ensures high print quality, but you can also distribute it online.

    • Minimum size (publishing online)      If you plan to distribute the file only online, click Minimum size (publishing online) to ensure that the size of the file is as small as possible.

  • Options      Click Options to display the Options dialog box for features that are related to saving as PDF or XPS.

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