Review app discovery findings in Office 365 Cloud App Security

Office 365 Advanced Security Management is now Office 365 Cloud App Security.

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After you have created app discovery reports in Office 365 Cloud App Security, you can use the Cloud Discovery dashboard to learn more about how people in your organization are using Office 365 and other cloud apps. The Cloud Discovery dashboard is also known as Productivity App Discovery, and resembles the following image:

In the Office 365 CAS portal, choose Discover > Cloud Discovery dashboard

Important: Office 365 Cloud App Security is available in Office 365 Enterprise E5. If your organization is using another Office 365 Enterprise subscription, Office 365 Cloud App Security can be purchased as an add-on. (As a global admin, in the Office 365 admin center, choose Billing > Add subscriptions.) For more information about plan options, see Compare All Office 365 for Business Plans.

Go to the Cloud Discovery dashboard

  1. As a global administrator or security administrator for Office 365, go to https://protection.office.com and sign in using your work or school account for Office 365. (This takes you to the Security & Compliance Center.)

  2. In the Security & Compliance Center, choose Alerts > Manage advanced alerts.

    In the Security & Compliance Center, choose Manage Advanced Alerts to go to Office 365 Cloud App Security

    (If Office 365 Cloud App Security is not yet enabled, turn on Office 365 Cloud App Security.)

  3. Choose Go to Office 365 Cloud App Security.

  4. Go to Discover > Cloud Discovery dashboard.

    In the Office 365 CAS portal, choose Discover

Explore the Cloud Discovery dashboard

The Cloud Discovery dashboard shows you information based on logs that were successfully uploaded and analyzed.

Tip: If you followed the steps to create a report but you don't see the report in the dashboard, you may need to wait a little longer for the report to be finished. Or, if you think the report should be ready and it's not, see the troubleshooting steps. You may need to make adjustments to the log files or the data source, and then try creating the report again.

The Cloud Discovery dashboard shows app usage grouped into several categories, such as cloud storage and social networks. The Cloud Discovery dashboard surfaces a lot of information for you about your cloud apps.

To get started, you get a general picture of cloud apps in your organization.

  • Start by looking at the overall cloud app use in your organization in the Office 365 categories overview.

    Screenshot shows the Office 365 categories section in the Productivity App Discovery dashboard of the Office 365 Security & Compliance Center. Use it to view the overall cloud app use in your organization.
  • Then, dive one level deeper to see what the top categories are for apps used in your org, for each of the different use parameters: Users, IP Addresses, Traffic, Upload, and Transactions.

  • Go even deeper, and look at all the apps in a specific category in the Discovered apps widget, by choosing a category from the drop-down list (such as Cloud storage).

    Screenshot shows the Apps headquarters location section in the Productivity App Discovery dashboard  of the Office 365 Security & Compliance Center. Check by geographical location  where the discovered apps are in use.
  • In the grouping you've selected (such as Cloud storage), choose an options in the second drop-down list. For example, look at the top users and source IP addresses to identify the users who use cloud apps the most in your organization.

  • Next, check where the discovered apps are by geographical location by using the Apps headquarters location map. Here again you can look at subsets by choosing a category.

    Screenshot shows the Discovered apps section in the Productivity App Discovery dashboard  of the Office 365 Security & Compliance Center. Look at all the apps in a specific category by choosing a category from the drop-down list (such as Cloud storage).
  • Finally, above the maps area, take a look at the risk score of the discovered apps in the Risk levels overview. You can look at risks by the same groups and categories that you used in the Discovered apps area. For example, you can see how much traffic in each grouping is from high, medium, or low risk apps.

    Screenshot shows the Risk levels section in the Productivity App Discovery dashboard of the Office 365 Security & Compliance Center. Use it to view risk details for high, medium, and low risk apps.

Tip: If you'd like to see more category groupings for apps or get a detailed look at risks they might pose, you can purchase the full Microsoft Cloud App Security option. See What is Microsoft Cloud App Security?

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