Rename a color category

Color categories are a great way to visually group similar messages, tasks, contacts, or calendar events.

Each category has a generic name, such as Red Category and Blue Category. The first time that you assign a color category to an item, you are prompted to rename the color category. This is your opportunity to choose a category name that is meaningful to you. If don’t set a custom name, don’t worry. You can change the name at any time.

  1. In any view, click Home.

  2. In the Tags group, click Categorize, and then click All Categories.

    All Categories command on the ribbom

    Note:  For calendar items, the Tags group appears on the Appointment or Meeting tab. For an open contact or task, the Tags group appears on the Contact or Task tab.

  3. Click a category, and then click Rename.

  4. Type the new name for the color category, and then press Enter.

The existing color categories have generic names, such as Red Category and Blue Category. To easily identify and organize your categorized items, you can rename the color categories by using names that are meaningful to you.

  1. On the toolbar, click Categorize Button image .

  2. Click All Categories.

    color category menu

  3. In the Name list, click the name of a color category, and then click Rename.

  4. In the Name list, type the new name for the color category.

    Note: 

    • To automatically assign the color category you are renaming to items that are selected in the main Microsoft Outlook window, select the check box next to the color category in the Name list, and then click OK.

    • The first time that you assign an existing color category to an item, you are prompted to rename the color category.

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