Prompt to open a Microsoft Office Word document as read-only

If you don't want content reviewers to accidentally modify a file, you can display a prompt recommends, but does not require, that reviewers open a file as read-only. A read-only file can be read or copied. If changes to a read-only file are made, the changes can only be saved by giving the file a new name.

In Microsoft Office Word 2007

  1. In a Word file, click the Microsoft Office Button Office button image , and then click Save As.

  2. Click Tools, and then click General Options.

  3. Select the Read-only recommended check box.

  4. Click OK.

  5. Click Save. If prompted, click Yes to update the existing file with the new read-only setting.

In Microsoft Office Word 2003, 2002, or 2000

  1. In a Word file, on the Tools menu, click Options.

  2. Click the Security tab.

  3. Select the Read-only recommended check box, and then click OK.

  4. Click Save.

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