Print your slides using a screen reader in PowerPoint Online

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint Online with your keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, print your slides from either the Reading view or Editing view.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint Online.

  • This topic assumes that you are using JAWS. To learn about JAWS for Windows, refer to JAWS for Windows Quick Start Guide.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

In this topic

Print slides from Reading view

  1. Open your presentation, and press Ctrl+F6 until you hear “Edit Presentation button menu.” (In Narrator, you hear “Edit Presentation button.”) Press the Tab key until you hear “Print to PDF button,” and then press Enter.

  2. PowerPoint places the focus in the Microsoft PowerPoint Online dialog box, and you hear “Click here to view the PDF of your document.” Press Enter.

  3. PowerPoint opens the Print dialog box and places the focus in the Printer list. You hear “New tab page, visited Print dialog,” which indicates that a new browser tab displaying the Print dialog box has opened. (In Narrator, you hear “Print dialog” and the name of the selected printer.) To select a printer, in the Printer list, use the Up Arrow and Down Arrow keys to choose a printer. Press the Tab key until you hear “Print button,” and then press Enter.

Print slides from Editing view

  1. Open your presentation. To move to the ribbon tabs, press Ctrl+F6. You hear “Home tab.”

  2. Press the Tab key or the Shift+Tab key until you hear “File button,” and then press the Down Arrow key.

  3. From the File menu, press Enter to select Print. You hear “Print submenu, Print.” (In Narrator, you hear “Print menu item.”) PowerPoint places the focus on the Print to PDF button, and you hear “Print to PDF.” Press Enter.

  4. PowerPoint places the focus in the Microsoft PowerPoint Online dialog box, and you hear “Microsoft PowerPoint Online. Click here to view the PDF of your document.” Press Enter.

  5. PowerPoint opens the Print dialog box and places the focus in the Printer list. You hear “New tab page, visited Print dialog,” which indicates that a new browser tab displaying the Print dialog box has opened. (In Narrator, you hear “Print dialog” and the name of the selected printer.) To select a printer, in the Printer list, use the Up Arrow and Down Arrow keys to choose a printer. Press the Tab key until you hear “Print button,” and then press Enter.

    Note: Narrator does not announce the name of the list of printers, and does not announce the names of the printers in the list.

See also

Use a screen reader to work with slides in PowerPoint

Create a presentation online using a screen reader

Keyboard shortcuts in PowerPoint Online

Basic tasks to create a presentation in PowerPoint with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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