Print a document

Do any of the following:

Preview before you print

  1. On the File menu, click Print.

  2. Click Preview.

Print a document

  1. On the File menu, click Print.

  2. On the Printer pop-up menu, select the printer that you want.

  3. Select the options that you want, such as the number of pages or which pages you want to print, and then click Print.

    Tip: If you don't see other print options in the Print dialog box, click the blue downward facing arrow to the right of the Printer pop-up menu.

Print specific pages or sections

  1. On the File menu, click Print.

  2. On the Printer pop-up menu, select the printer that you want.

  3. Click Page Range, and then in the Page Range box, do one of the following:

To print

Do this

Nonadjacent pages

Type the page numbers with commas between numbers or with a hyphen between the starting and ending numbers in the range.

For example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8.

A whole section

Type an s followed by the section number.

For example, to print section 3, type s3.

Nonadjacent sections

Type an s followed by the section number, type a comma, and then type an s followed by the next section number.

For example, to print sections 3 and 5, type s3,s5.

A range of pages across sections

Type the range in the following format: p ns n-p ns n, where p is in front of the page number and s is in front of the section number.

For example, to print from page 2 in section 3 through page 3 in section 5, type p2s3-p3s5.

A range of pages in a section

Type the range in the following format: p ns n-p ns n, where p is in front of the page number and s is in front of the section number.

For example, to print pages 5 through 7 in section 3, type p5s3-p7s3.

  1. Click Print.

Print on both sides of the paper (duplex printing)

The easiest way to produce double-sided publications is to print them on a printer that supports duplex printing. You can usually learn whether your printer supports duplex printing either by looking at the information that was included with the printer or by looking at the printer's properties. Some printers offer the option of automatically printing on both sides of a sheet of paper (automatic duplex printing). Other printers provide instructions so that you can manually reinsert pages to print the second side (manual duplex printing). Some printers do not offer duplex printing at all.

Tip: If your printer supports duplex printing and you are having trouble printing duplex, on the Copies & Pages pop-up menu, click Layout. Then, on the Two-Sided pop-up menu, make sure that Off is not selected.

If your printer doesn't offer automatic duplex printing, you can follow these steps to manually print on both sides of the paper.

  1. On the File menu, click Print.

  2. On the Printer pop-up menu, select the printer that you want.

  3. On the Copies & Pages pop-up menu, click Microsoft Word.

  4. Click Odd pages only.

  5. After the odd pages are printed, flip the stack of pages over, reinsert the stack into the printer, repeat steps 1 through 3, and then click Even pages only.

    Depending on the printer model, you might have to rotate and reorder the pages to print the other side of the stack.

Print only odd or even pages

  1. On the File menu, click Print.

  2. On the Printer pop-up menu, select the printer that you want.

  3. On the Copies & Pages pop-up menu, click Microsoft Word.

  4. Click Odd pages only or Even pages only.

Print in reverse order

If your printer stacks the output back-to-front, you can still have your pages print in the correct order. Follow these steps to print a document that begins with the last page.

  1. On the Word menu, click Preferences.

  2. Under Output and Sharing, click Print.

  3. Under Printing options, select the Reverse print order check box.

See also

Create and print a single envelope

Create envelopes by using Mail Merge

Create and print a single mailing label

Create mailing labels by using Mail Merge

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