Present with real-time, automatic captions or subtitles in PowerPoint

PowerPoint for Office 365 can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. This can help accommodate individuals in the audience who may be deaf or hard of hearing, or more familiar with another language, respectively.

There are also position, size, color, and other appearance options for the captions and subtitles to accommodate different environments and audience needs.

For best results, we highly recommend using a headset microphone connected to the device running PowerPoint. See Recommended microphones below. Also, the feature requires a reliable internet connection throughout your presentation.

Feature available to Office Insiders only This feature is available to Office Insiders only right now.

(Requires Windows 10 and PowerPoint version 16.0.11231.20070 or higher. The feature isn't supported if you're using an earlier version of Windows.)

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e. if you want it to be translated). You can select the specific microphone you want to be used (if there is more than one microphone connected to your device), the position where the subtitles appear on the screen (bottom or top, and overlaid or separate from slide), and other display options.

  1. On the Slide Show ribbon tab, select Subtitle Settings. Or, you can adjust the settings without leaving your presentation through the context menu, Slide Show or Presenter View menus > Subtitle Settings > More Settings.  

  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to your Office editing language.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur. 

  4. In the Subtitle Settings menu, set the desired position of the captions or subtitles. They can appear over the top or bottom margin of the slide (overlaid), or they can appear above the top or below the bottom of the slide (docked). The default setting is Below Slide

  5. More appearance settings are available by clicking Subtitle Settings > More Settings (Windows).

    You can change the color, size, transparency, and font style of the subtitles. You can change the background to improve contrast and make text easier to read. 

Turn the feature on or off while presenting

If you're in the middle of giving a presentation and want to turn the feature on or off, click the Toggle Subtitles button from Slide Show View or Presenter View, on the toolbar below the main slide:

In Slide Show View:

Toggle Subtitles button in PowerPoint Slide Show View.

In Presenter View:

The Toggle Subtitles button in Presenter View

You can also toggle subtitles from the right-click menu, or with the shortcut key J.

To have subtitles always start up when a Slide Show presentation starts, from the ribbon you can navigate to Slide Show > Always Use Subtitles to turn this feature on for all presentations. (By default, it's off.) Then, in Slide Show and Presenter View, a live transcription of your words will appear on-screen.

Feature available to Office Insiders only This feature is available to Office Insiders only right now.

(This feature requires PowerPoint for macOS version 16.22.127.0 or higher.)

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e. if you want it to be translated). You can select the specific microphone you want to be used (if there is more than one microphone connected to your device), the position where the subtitles appear on the screen (bottom or top, and overlaid or separate from slide), and other display options.

  1. On the Slide Show ribbon tab, select Subtitle Settings.

    Settings for Captions and Subtitles are on the Slide Show tab in PowerPoint.
  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to your Office language.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur.

  4. In the Subtitle Settings menu, set the desired position of the captions or subtitles. They can appear over the top or bottom margin of the slide (overlaid), or they can appear above the top or below the bottom of the slide (docked). The default setting is Below Slide.

  5. More appearance settings are available by clicking Subtitle Settings > System Caption Preferences.

    You can change the color, size, transparency, and font style of the subtitles. You can change the background to improve contrast and make text easier to read. 

Turn the feature on or off while presenting

If you're in the middle of giving a presentation and want to turn the feature on or off, click the Toggle Subtitles button from Slide Show View or Presenter View, on the toolbar below the main slide:

In Slide Show View:

The Toggle Subtitles button in PowerPoint Slide Show View.

In Presenter View:

Toggle Subtitles button in PowerPoint Presenter View

Currently, this feature is only available to Targeted Release users of Office 365.

(This feature is compatible with the following web browsers: Microsoft Edge, Google Chrome 34+, Mozilla Firefox 25+)

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e., if you want it to be translated). You can also select whether subtitles appear at the top or bottom of the screen.

Simplified Ribbon:
Subtitle Settings in PowerPoint Online

Classic Ribbon:
Options for Subtitles and Captions on the classic Ribbon in PowerPoint Online

  1. (Simplifed Ribbon) On the View ribbon tab, click the drop-down arrow next to Use Subtitles to open the menu of options.

    (Classic Ribbon) On the View ribbon tab, select Use Subtitles. Then click Use Subtitles to open the menu of options.

  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to locale of your web-browser.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. (By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur.) 

  4. Set the desired position of the captions or subtitles: they can appear overlaid at the top or bottom margin of the slide. The default setting is Bottom (Overlaid)

Turn the feature on or off while presenting

To have subtitles always start up when a Slide Show is presented, select View > Use Subtitles.

If you're in the middle of giving a presentation and want to turn the feature on or off, click the Toggle Subtitles button in Slide Show, on the toolbar below the main slide:

Toggle Subtitles button in PowerPoint Slide Show View.

On/Off keyboard shortcut: J

Recommended microphones

We recommend these headset microphones for presenting with live captions & subtitles:

Microphone

Noisy environments?

Long distance?

Jabra 930

Yes

Yes 1

Jabra Stealth

Yes

Yes 1

JPL-Element-X500

Yes

Yes 1

Mpow Jaws V4.1

No

No 2

Mpow Pro Trucker

Somewhat

No 2

Roger SF touchscreen mic

Roger Digimaster X

Yes

Yes 3

Samson Stage XPD2

Somewhat

Yes 4

Microsoft Teams-recommended headsets

1 Up to 300 feet/90 meters.
2 Maximum of 10 feet/3 meters.
1 Up to 60 feet/18 meters.
4 Up to 100 feet/30 meters.

Spoken languages supported by live captions & subtitles (voice input)

Several spoken languages are supported as voice input to live captions & subtitles in PowerPoint for Office 365. The languages marked as Preview are offered in advance of full support, and generally will have somewhat lower accuracy, which will improve over time.

Fully supported languages

Preview languages *

Chinese (PRC)

Arabic

English (Canada)

English (Australia)

English (United Kingdom)

English (India)

English (United States)

French (Canada)

French (France)

Hindi

German (Germany)

Japanese

Italian (Italy)

Korean

Spanish (Spain)

Portuguese (Brazil)

Russian

Spanish (Mexico)

* "Preview Languages" are not as fully supported at this time. Our recognition of these languages will improve over time.

On-screen languages supported by live captions & subtitles (text output)

PowerPoint for Office 365 can display captions or subtitles on-screen in any of more than 60 languages:

Afrikaans

Korean

Arabic

Latvian

Bangla

Lithuanian

Bosnian

Malagasy

Bulgarian

Malay

Cantonese (Traditional)

Maltese

Catalan

Norwegian (Bokmål)

Chinese (Simplified) 

Persian

Chinese (Traditional) 

Polish

Croatian

Portuguese

Czech

Querétaro Otomi    

Danish

Romanian

Dutch

Russian

English

Samoan

Estonian

Serbian (Cyrillic)

Fijian

Serbian (Latin)

Filipino

Slovak

Finnish

Slovenian

French

Spanish

German

Swedish

Greek

Tahitian

Haitian Creole

Tamil

Hebrew

Telugu

Hindi

Thai

Hmong Daw

Tongan

Hungarian

Turkish

Icelandic

Ukranian

Indonesian

Urdu

Italian

Vietnamese

Japanese

Welsh

Kiswahili

Yucatec Maya

Important information about live captions & subtitles

PowerPoint live captions & subtitles is one of the cloud-enhanced features in Office 365 and is powered by Microsoft Speech Services. Your speech utterances will be sent to Microsoft to provide you with this service. For more information, see Make Office Work Smarter for You.

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