Pay your credit card statement

Before you can pay a credit card statement, you must enter the charges from the credit card statement into Microsoft Office Accounting by either creating Credit Card Charges or Cash Purchases.

Note: We recommend that you reconcile your credit card accounts or match downloaded credit card transactions when you receive your statements. If you choose, you can enter your credit card statement charges during the reconciliation or matching process.

How do I enter charges?

To record your credit card statement charges, do the following:

Add each credit card charge on a separate Credit Card Charge or Cash Purchase form. By using this method, you can track purchases by vendor.

  1. On the Banking menu, click Credit Card Charge. Or, on the Vendors menu, point to New, and then click New Cash Purchase.

  2. Click the arrow next to Vendor name, and then select the vendor who you purchased from, or click Add a new Vendor.

  3. The default payment method on a Credit Card Charge form is Credit Card. On a Cash Purchase form, click the arrow next to Payment method, and then select Credit Card.

  4. Click the arrow next to Pay from, and then select the credit card account that you normally pay from.

  5. Enter the expense information for a charge in the Items and expenses table.

  6. Click Save and Close on the toolbar.

You can pay your credit card statement by writing a check or entering a vendor bill and then paying it.

  • Write a check

    1. On the Banking menu, click Write Checks.

    2. Click the arrow next to Bank Account, and then select the account that you want to pay the check from.

    3. Click the arrow next to Pay to, and then select the name of the bank or financial institution that sent you the credit card statement.

    4. Type the check amount in the Amount field.

    5. Enter one line for the total payment amount in the Items and expenses table, and then select the credit card account that you normally pay from in the Name column.

    6. Click Save and Close on the toolbar.

  • Enter a vendor bill and then pay it

    1. On the Vendors menu, click Enter Bills.

    2. Click the arrow next to Vendor name, and then select the bank or financial institution that sent you the credit card statement. To add a new bank or financial institution, click Add a new Vendor.

    3. Enter the total amount on a line in the Items and expenses table, and then select the credit card account that you normally pay from in the Name column.

    4. On the toolbar, click Save and Close.

    5. On the Vendors menu, click Pay Bills.

    6. Click the arrow next to Pay from, and then select the credit card account that you normally pay from.

    7. Click the arrow next to Payment method, and then select the method of payment that you want to use.

    8. In the Bills due list, select the bill that you created for the credit card vendor, and then pay either all or part of it.

    9. On the toolbar, click Issue Payment to issue the payment now, or click Save and Close to issue the payment later.

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