Outlook 2007 Quick Parts

Quick Parts let you create reusable pieces of content or other document parts, such as headers, footers, or tables. You can then access and reuse these parts (Building Blocks), at any time in your email messages.

Create reusable content

  1. Select the content that you want to store as reusable, such as a piece of text or a table.

    To store paragraph formatting — including indentation, alignment, line spacing, and pagination — with the entry, include the paragraph mark ( Paragraph mark ) in the selection.

    Note:  To view paragraph marks, on the Home tab, in the Paragraph group, click Show/Hide.

  2. On the Insert tab, in the Text group, click Quick Parts, and then click Save Selection to Quick Part Gallery. Or press ALT+F3.

    Outlook 2007 Quick Parts

  3. Fill out the information in the Create New Building Block dialog box:

    • Name     Type a unique name for the building block.

    • Gallery     Select the gallery that you want the building block to show up in.

    • Category     Select a category, such as General or Built-In, or create a new category.

    • Description     Type a description of the building block.

    • Save in     Click the name of the template in the drop-down list.

      A template must be open to be displayed in the drop-down list of template names.

    • Options     Choose one of the following:

    • Select Insert content in its own page to place the building block on a separate page with page breaks before and after the building block.

    • Select Insert content in its own paragraph to make the content into its own paragraph, even if the user's cursor is in the middle of a paragraph.

    • Select Insert content only for all other content.

Find and use reusable content

  1. Click where you want to insert a building block in the document.

  2. On the Insert tab, in the Text group, click Quick Parts.

  3. You'll see the reusable content that you just created at the top of the window that appears. Simply click it to insert.

  4. If you want to edit or delete the reusable content, right-click it and then select Organize and Delete.

    Outlook 2007 Edit Quick Parts

  5. Then select the content you created and edit or delete as appropriate.

Tip: If you want to change a building block text, insert it in a message, make the changes that you want, and then save the updated building block with the original name.

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