Send and receive messages

Open or save attachments

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In Outlook, you can preview, open, and save attachments.

Preview an attachment
  1. Select an email message with an attachment and then select the drop-down arrow DownArrow to the right of it.

  2. Select Preview.

    Note: The Preview feature will only work for certain recognized file formats.

Open an attachment
  1. Select an email message with an attachment.

  2. Double-click the attachment to open it.

Save an attachment
  1. Select an email message with an attachment and then select the drop-down arrow DownArrow to the right of it.

  2. Select Save As.

  3. Select a folder location.

  4. Select Save.

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Open attachments

Save attachments in Outlook

You'll know an email contains an attachment, because in the message summary, there's a paperclip icon.

You can see the attachments at the top of the screen.

The paperclip icon located at the top of the message will tell you how many attachments there are.

You can act on each attachment separately or together.

There's a few things you can do.

To open up the attachment and read it, you can simply double-click on it with your mouse.

You can also click on the arrow to the right of the attachment for some options.

You can Preview the attachment.

This will pop it up quickly in a special browser from Outlook, although it's important to know that this will only work for certain recognized file formats.

You can Open it, which is the same thing as double-clicking on it.

You can quickly print it, and the following three are options that you can do to remove it from the email message.

If you have a lot of attachments in your mailbox, they can start taking up a lot of room so you might want to remove them from the message while still keeping the message in your inbox. You can do that.

The first thing you'd need to do is first save the attachment to your computer.

You have two choices.

You can click Save As to save this one particular attachment, or you can click Save All Attachments to save both of them to the same location at the same time.

I'll click Save As, and it's going to bring up a dialogue box asking me where I want to save the document.

I'll choose a folder. I'll click Save.

It's telling me that it already exists.

In this case, I'll click Yes, I do want to replace it, and now I can select it again and remove it.

Removing it will keep the attachment in tact while saving my message in my inbox.

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