Open another person's Exchange Tasks

This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange. For more information about Microsoft Exchange accounts and how to determine which version of Exchange your account connects to, see the links in the See Also section.

You can quickly view another person's shared default Microsoft Exchange Tasks from the Navigation Pane.

  1. In Tasks, click Open Shared Tasks.

    Open Shared Tasks dialog box

  2. Type a name in the Name box, or click Name to select a name from the Address Book.

  3. Click OK.

    After you access a shared Tasks folder for the first time, the Tasks folder is added to the Navigation Pane. The next time you want to view the shared Tasks folder, you can click it in the Navigation Pane.

    If the other person whose Tasks folder you want to open has not granted you permission to view it, Outlook prompts you to ask the person for the permission you need. If you click Yes, a sharing request e-mail message opens automatically. The message requests the person to share his or her Tasks folder with you and also provides the option to share your default Tasks folder with him or her.

    Tasks share request

Note: 

  • You can open only the default Tasks folder. Even if a person has created an additional tasks folder, you can open only the default Tasks folder.

  • To remove a tasks folder from the Other Tasks list, right-click the folder name, and then click Remove from Other Tasks.

  • The owner of the task items controls who can see the task items and change them.

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