Navigating Live Meeting Web Access

You navigate Office Live Meeting Web Access using the following user interface elements:

  • Presentation area. This is the main part of the window, where the presentation content appears in both your window and other participants' windows.

  • Command bar. This is the topmost element in the window, containing items that open panes.

  • Panes. These are modal windows within the windowthat you can turn on or off, such as the Content pane.

  • Toolbars. These are two toolbars containing buttons, located at the top and bottom of the window.

Viewing the Content Presentation Area

All content shown by presenters appears in a view frame at the center of the window. For ease of viewing presentation content, you can temporarily expand the view frame to fill your entire computer screen. While you are viewing the expanded view frame, you can not annotate slides.

To expand the view frame to fill the screen

  • From Office Live Meeting Web Access, in the lower toolbar, click the Expand View Frame button.

To return to the normal view frame size

  • In the expanded view frame window, in the lower right corner, click Normal View to close the window. Live Meeting Web Access remains open.

Using the Command Bar

The command bar is the primary tool for adjusting your window appearance and using the meeting management features of Live Meeting. The command bar opens the following panes:

  • Voice. Use this pane to connect to meeting audio. For more information, see Joining the Meeting.

  • Meeting. Use this pane to view meeting information and exit the meeting. For more information, see Meeting Basics.

If the presenter or meeting organizer has enabled permissions for you to use additional features at this meeting, you can also open the following panes from the command bar:

  • Q&A. Use this pane to ask questions and view responses during the meeting. For more information, see Collaborating During Meetings.

  • Content. Use this pane to view, share, manage, lock or unlock presentation content, and start a content slideshow. For more information, see Sharing Content.

  • Attendees. Use this pane to view the list of attendees and their current feedback colors. For more information, see Meeting Basics

Using the Panes and Toolbars

Clicking a command on the command bar opens a pane displaying further meeting actions that you can take. You can minimize, move, or resize a pane as needed, or you can close it to make more room for presentation content.

Each pane has unique functions. An information bar at the bottom of the pane describes each function when you click it.

To minimize or expand a pane

  • In the upper right corner of the pane that you want to minimize or expand, click the up-pointing arrow to minimize, or click the down-pointing arrow to expand.

The window also includes two toolbars: one at the top (to the right of the command bar) and one at the bottom. The top toolbar includes buttons for downloading handouts, using Shared Notes, changing your feedback color, and accessing Help. The bottom toolbar includes buttons for navigating slides within a resource, reviewing slides, printing the current resource to an Adobe Acrobat file (.pdf), and expanding the view frame. In most cases, these buttons duplicate functions that are also available in the various panes.

Using the Content Pane

You use the Content pane to perform basic functions, such as showing resources at a meeting, switching among resources, and taking specific actions on the current resource, if your permissions allow.

To view the content pane

  • In the main command bar, click Content.

To reorder resources in the Content pane

  • Right-click the resource whose order placement you want to change, and then click Move Up or Move Down.

To delete a resource

  • Right-click the resource you want to delete, and then click Delete.

To print a resource to PDF

  • Right-click the resource you want to print, and then click Print to PDF.

(Alternatively, you can print the current resource to PDF by clicking the Print to PDF button in the lower toolbar.)

To review the current resource

  • Right-click the current resource, and then click Review.

(Alternatively, you can review the current resource by clicking the Review Slides button in the lower toolbar.)

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