Manage contacts & to-do's on a Mac

Manage multiple address books

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Create and manage address books using the names in your Outlook contact folders.

Create a folder and move contacts into the folder
Option1:
  1. Select an account, and then select Organize > New Folder.

  2. Type in a name for your folder.

  3. Drag contacts to the newly created folder.

Option2:
  1. Right-click a contact and then select Move > {Folder name}.

  2. Right-click a folder in the folder pane, and then select New Folder.

    You can also rename a folder, move it, copy it, or delete it.

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Outlook 2016 for Mac Help

What's new in Outlook 2016 for Mac?

Outlook 2016 for Mac Quick Start Guide

If your Contact list is starting to get large and unruly, you can file them into folders.

The first thing you need to decide is the account you're going to file them in.

I'll select Landon Hotel.

Then click the Organize ribbon toolbar and select New Folder.

I'm going to give my folder a name.

From here, you can start dragging users into your folder.

You can also either right- or secondary-click on the name, select Move, and move it to the folder that you just created.

They'll be removed from your main view, and you can click inside the folder, place a checkbox to make sure it's visible, and your contacts will show up.

Like Mail, you can also right- or secondary-click on a folder, and here's where you can create an additional new folder.

You an also rename an existing folder, move it, copy it, or delete it.

It's very easy to work with folders.

Take some time, and get your Contact list all set up with categories, folders, and follow-up flags to make everything easy to find.

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