Lync ad hoc meetings and sharing

With Skype for Business (Lync) you can start working with people on a subject that requires immediate attention without having to schedule a meeting in advance. Quickly start an ad hoc meeting, share PowerPoint slides, collaborate on a whiteboard, or share your screen within an IM conversation.

Notes:  To learn about Skype for Business (Lync) ad hoc meetings and sharing Meeting room features, including your options for audio, video, presentations, participants, and layouts, do one of the following:

  • Office 365 (Skype for Business (Lync) Online) users, click here.

  • Lync Basic 2013 users, click here (even if you’re using Office 365).

  • All other Lync 2013 users, click here.

Start a conference call

Start a Skype for Business (Lync) conference call to have a quick, impromptu meeting with your coworkers. Make sure your contacts are available by checking their presence status first.

Then:

  1. Hold down the Ctrl key on your keyboard, and click the names of your contacts to select them.

  2. Right-click the selection, and click Start a Conference Call.

  3. Choose how you want to start the conference call:

  4. Skype for Business (Lync) Call – Skype for Business (Lync) makes the call using computer audio.

  5. Mobile, Work, or another number – Skype for Business (Lync) calls you and your contacts from the phone you choose.

Your contacts then receive a notification, and can accept or decline your request for the conference call.

Screenshot of starting a conference call

Share your desktop or program

Quickly start sharing your screen with someone from within an IM. No meeting necessary.

  1. Double-click a contact’s name to start an IM.

  2. Pause on the present (monitor) button, and on the Present tab:

  3. Click Desktop to show the entire content of your desktop.

  4. Click Program, and double-click the program you want.

  5. A sharing toolbar appears at the top of the screen and you'll be notified that you’re sharing.

  6. To add audio, click the phone button.

  7. To add video, click the camera button.

  8. When you’re done, click Stop Sharing on the toolbar.

Screenshot of audio and camera buttons

Share PowerPoint slides

  1. Double-click a contact’s name to start an IM.

  2. Pause on the present (monitor) button.

  3. On the Present tab, click PowerPoint, and upload the file in the IM.

  4. To move the slides, click Thumbnails, and click the slide you want to show, or use the arrows at the bottom of the meeting room.

  5. To see your presenter notes, click Notes.

  6. Click the Annotations button on the upper-right side of the slide to open the toolbar, and use highlights, stamps, laser pointer, and so on.

Screenshot of adding PowerPoint to an IM

Start a group IM conversation

Start a group instant messaging (IM) conversation by selecting multiple contacts or a contact group from your Contacts list. You can also turn a single IM conversation into a group conversation.

  1. Hold down the Ctrl key on your keyboard, and click each contact that you want to invite.

  2. Right-click the selection, and then click Send an IM.

  3. Type your message and then press Enter.

  4. To add audio, click the phone button.

  5. To add video, click the camera button.

    Screenshot of group IM

  6. If you’re in a single IM session and want to add more people, pause on the people icon and then click Invite more people.

    Screenshot of invite more people from IM window

Send a file to someone

Use the file transfer option to send documents to your contacts in an IM.

  1. Double-click a contact’s name to open an IM.

  2. Drag the file from your computer and drop it onto the conversation window.

  3. Skype for Business (Lync) notifies the recipient that a file is being sent and they can accept or decline.

  4. If the transfer is accepted, the file starts downloading on the recipient’s computer.

    You can also drag the file onto a contact’s name, which sends a notification to the recipient to accept or
    decline the file transfer.

Screenshot of file transfer pop up alert

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