Look up someone's schedule in Outlook 2016 for Mac

If you have a Microsoft Exchange account, you can look up the schedule of someone in your organization.

The easiest way to see someone's schedule is to start a meeting invitation. After reviewing the person's schedule, you can close the meeting invitation without sending it.

  1. Click Calendar in the Navigation Bar, and then click Meeting on the Home tab.

    Mac 2016 Meeting Button

  2. On the To line of the new meeting, type the name or address of the person whose schedule you want to look up.

  3. If you have more than one account in Outlook, on the From menu, select the Exchange account for the organization that you want.

  4. In the Starts field, enter the day for which you want to check the schedule.

  5. On the Organizer Meeting tab, click Scheduling.

    Mac 2016 Scheduling Button

    A calendar appears that shows the free/busy times for the person on the To line.

  6. To show all the hours in the day—not just the hours of your work day—clear the Show work hours only check box.

  7. To delete the meeting without sending a meeting request, close the meeting window.

When you look up other people's schedules, the information you see reflects how they have set their free/busy status for each event. If someone has a meeting on his or her calendar with a status of "Free," you will not see that meeting in the calendar window.

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