Keyboard shortcuts in Word 2016 for Mac

This topic provides all the keyboard shortcuts for Word 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

Notes: 

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office 2016 for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

Frequently used shortcuts

This table provides the frequently used shortcuts in Word 2016 for Mac.

To do this

Press

Undo the last action

Command + Z or Control + Z

Cut selected text or graphics

Command + X or Control + X

Copy selected text or graphics to the Clipboard

Command + C or Control + C

Paste the Clipboard contents

Command+ V or Control + V

Choose the Go To command (Edit menu)

Option + Command + G

Open the Spelling and Grammar dialog box

Option + Command + L

Extend a selection

F8

Go to the next window

Command + Grave accent ( ` )

Choose the Save As command (File menu).

Command+ Shift + S

Copy selected text

Shift + F2

Change letters to uppercase, lowercase, or mixed case

Shift + F3

Find or Find and Replace

Control+F for Find; places the focus in the Search box

Control+H for Find and Replace

Print a document

COMMAND + P or Control + P

Move to the previous insertion point

Shift + F5

Go to the previous window

COMMAND + Shift + `

Open the Thesaurus pane

Shift+ F7

Shrink a selection

Shift+ F8

Switch between a field code and its result

Shift + F9

Cut the selection to the Spike

Command+ F3

Close the window

Command+ F4

Expand or minimize the ribbon

Option + Command+ R

Edit a bookmark

Command+ Shift + F5

Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).

Option + F7

Look up selected text on the Internet

Command+ Shift + L

In this topic

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. For more information about how to enable and use function keys without having to press Fn, see Use function key shortcuts later in this topic.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse
  1. On the Apple menu, press System Preferences.

  2. Click Keyboard.

  3. Press the Shortcuts tab.

  4. Click Mission Control.

  5. Clear the check box for the keyboard shortcut that you want to use.

If you need to perform this procedure with the keyboard only, please see Accessibility in Office 2016 for Mac.

Move the cursor

To do this

Press

Move one character to the left

Left arrow

Move one character to the right

Right arrow

Move one word to the left

Option + Left arrow

Move one word to the right

Option + Right arrow

Move one paragraph up

Command+ Up arrow

Move one paragraph down

Command+ Down arrow

Move one cell to the left (in a table)

Shift + Tab

Move one cell to the right (in a table)

Tab

Move up one line

Up arrow

Move down one line

Down arrow

Move to the end of a line

Command+ Right arrow or End

Move to the beginning of a line

Command+ Left arrow or Home

Move up one screen (scrolling)

Page Up

Move down one screen (scrolling)

Page Down

Move to the top of the next page

Command+ Page Down

Move to the top of the previous page

Command+ Page Up

To the end of a document

Command+ End

On a MacBook keyboard:
Command+ FN + Right arrow

To the beginning of a document

Command+ Home

On a MacBook keyboard:
Command+ FN + Left arrow

To the previous insertion point

Shift + F5

Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, Command+ Right arrow moves the cursor to the next word, and Command+ Shift + Right arrow selects the text from the cursor to the beginning of the next word.

To do this

Press

Select multiple items not next to each other

Select the first item that you want, hold down Command, and then select any additional items

Select one character to the right

Shift + Right arrow

Select one character to the left

Shift + Left arrow

Select one word to the right

Shift + Option + Right arrow

Select one word to the left

Shift + Option + Left arrow

Select to the end of a line

Command+ Shift + Right arrow or Shift + End

Select to the beginning of a line

Command+ Shift + Left arrow or Shift + Home

Select one line down

Shift + Down arrow

Select one line up

Shift + Up arrow

Select to the end of a paragraph

Command+ Shift + Down arrow

Select to the beginning of a paragraph

Command+ Shift + Up arrow

Select one screen down

Shift + Page Down

Select one screen up

Shift + Page Up

Select to the beginning of a document

Command+ Shift + Home

Select to the end of a document

Command+ Shift + End

Select to the end of a window

Option + Command+ Shift + Page Down

Select to select the entire document

Command+ A

Select to a vertical block of text

Command+ Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode

Select to a specific location in a document

F8 , and then use the arrow keys; press Esc to cancel selection mode

Select text and graphics in a table

To do this

Press

Select the next cell's contents

Tab

Select the preceding cell's contents

Shift + Tab

Extend a selection to adjacent cells

Hold down Shift and press an arrow key repeatedly

Select a column

Click in the column's top or bottom cell. Hold down Shift and press the Up arrow or Down arrow key repeatedly

Extend a selection (or block)

Command+ Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode

Reduce the selection size

Shift + F8

Select multiple cells, columns, or rows that are not next to each other

Select the first item that you want, hold down Command, and then select any additional items

Extend a selection

To do this

Press

Turn on extend mode

F8

In extended selection mode, clicking a location in the document extends the current selection to that location.

Select the nearest character to the left

F8, Left arrow

Select the nearest character to the right

F8, Right arrow

Expand a selection

Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Reduce the size of a selection

Shift + F8

Turn off extend mode

Esc

Edit text and graphics

To do this

Press

Copy text or graphics

Command+ C or F3

Copy a style

Command+ Shift + C

Paste a style

Command+ Shift + V

Copy text or graphics to the Scrapbook

Control + Option + C

Cut selected text to the clipboard

Command+ X or F2

Move text or graphics

Command+ X or F2 (then move the cursor and press Command+ V or F4 )

Create AutoText

Option + F3

Insert AutoText

Command+ Option + Shift + V

Paste the Clipboard contents

Command+ V or F4

Paste special

Command+ Control + V

Paste and match the formatting of the surrounding text

Command+ Option + Shift + V

Paste the Spike  contents

Command+ Shift + F3

Delete one character to the left

Delete

Delete one word to the left

Command+ Delete

Delete one character to the right

Command or Clear

Delete one word to the right

Command+ Command

Cut selected text to the Clipboard

Command+ X or F2

Undo the last action

Command+ Z

Redo the last action

Command+ Y

Cut to the Spike

Command+ F3

Align and format paragraphs

To do this

Press

Center a paragraph

Command+ E

Justify a paragraph

Command+ J

Left-align a paragraph

Command+ L

Right-align a paragraph

Command+ R

Indent a paragraph from the left

Control + Shift + M

Remove a paragraph indent from the left

Command+ Shift + M

Create a hanging indent

Command+ T

Remove a hanging indent

Command+ Shift + T

Start AutoFormat

Command+ Option + K

Apply the Normal style

Command+ Shift + N

Apply the Heading 1 style

Command+ Option + 1

Apply the Heading 2 style

Command+ Option + 2

Apply the Heading 3 style

Command+ Option + 3

Apply the List style when the cursor is at the beginning of a line

Command+ Shift + L

Insert a nonbreaking space

Option + Spacebar

Set line spacing

To do this

Press

Set lines as single-spaced

Command+ 1

Set lines as double-spaced

Command+ 2

Set lines as 1.5-line spacing

Command+ 5

Add or remove one line of space directly preceding a paragraph

Command+ 0 (zero)

Format characters

To do this

Press

Change the font

Command+ Shift + F

Increase the font size

Command+ Shift + >

Decrease the font size

Command+ Shift + <

Increase the font size by 1 point

Command+ ]

Decrease the font size by 1 point

Command+ [

Change the formatting of characters (Font command, Format menu)

Command+ D

Change the case of letters

Shift + F3

Format in all capital letters

Command+ Shift + A

Apply bold formatting

Command+ B

Apply an underline

Command+ U

Underline words but not spaces

Command+ Shift + W

Double-underline text

Command+ Shift + D

Apply italic formatting

Command+ I

Format in all small capital letters

Command+ Shift + K

Apply subscript formatting (automatic spacing)

Command+ Equal sign

Apply superscript formatting (automatic spacing)

Command+ Shift + Plus sign

Apply strike-through formatting

Command+ Shift + X

Insert special characters

To do this

Press

Insert an empty field

Command+ F9

Insert a line break

Shift + Return

Insert a page break

Command + Enter

Insert a column break

Command+ Shift + Return

Insert a nonbreaking hyphen

Command+ Shift + Hyphen

Insert the copyright symbol

Option + G

Insert the registered trademark symbol

Option + R

Insert the trademark symbol

Option + 2

Insert an ellipsis

Option + Semicolon

Work with fields

To do this

Press

Insert a DATE field

Control + Shift + D

Insert a LISTNUM field

Command + Option + Shift + L

Insert a PAGE field

Control + Shift + P

Insert a TIME field

Control + Shift + T

Insert an empty field

Command + F9

Update selected fields

F9

Unlink a field

Command+ Shift + F9

Switch between a field code and its result

Shift + F9

Switch between all field codes and their results

Option + F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Option + Shift + F9

Go to the next field

F11

Go to the previous field

Shift + F11

Lock a field

Command+ F11

Unlock a field

Command+ Shift + F11

Outline a document

To do this

Press

Promote a paragraph

Control + Shift + Left arrow

Demote a paragraph

Control + Shift + Right arrow

Demote to body text

Command+ Shift + N

Move selected paragraphs up

This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Mission Control shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Mission Control, or choose (minus sign) to turn it off.

Control + Shift + Up arrow

Move selected paragraphs down

This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Application windows shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Application windows, or choose (minus sign) to turn it off.

Control + Shift + Down arrow

Expand text under a heading

Control + Shift + Plus sign

Collapse text under a heading

Control + Shift + Minus sign

Expand all body text and headings or collapse all body text

Control + Shift + A

Show the first line of body text or all body text

Control + Shift + L

Show all headings with the specified heading level

Control + Shift +<Heading level>

Review a document

To do this

Press

Insert a comment

Command+ Option + A

Turn track changes on or off

Command+ Shift + E

Go to the beginning of a comment

Home

Go to the end of a comment

End  (The End key is not available on all keyboards)

Go to the beginning of the list of comments when in the Reviewing Pane

Command+ Home

Go to the end of the list of comments when in the Reviewing Pane

Command+ End

Print a document

To

Press

Print a document

Command+ P

Move around in a table

To do this

Press

Move to the next cell

Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)

Move to the preceding cell

Shift + Tab

Move to the preceding or next row

Up arrow or Down arrow

Move to the first cell in the row

Control + Home

Move to the last cell in the row

Control + End

Move to the first cell in the column

Control + Page Up

Move to the last cell in the column

Control + Page Down

Start a new paragraph

Return

Add a new row at the bottom of the table

Tab at the end of the last row

Add text before a table at the beginning of a document

Return at the beginning of the first cell

Insert a row

Command+ Control + I

Resize table columns by using the ruler

To do this

Press the shortcut keys, and then drag a column boundary

Move a single column line

Retain table width

Shift

Equally resize all columns to the right

Retain table width

Command+ Shift

Proportionally resize all columns to the right

Retain table width

Command

Resize table columns directly in a table

Tips: 

  • To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys.

  • To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys.

To do this

Press the shortcut keys, and then drag a column boundary

Move a single column line

Retain table width

No key

Retain column sizes to the right

Change table width

Shift

Equally resize all columns to the right

Retain table width

Command+ Shift

Proportionally resize all columns to the right

Retain table width

Command

Insert paragraphs and tab characters in a table

To do this

Press

Insert a new paragraph in a cell

Return

Insert a Tab character in a cell

Option + Tab

Use footnotes and endnotes

To do this

Press

Insert a footnote

Command+ Option + F

Insert an endnote

Command+ Option + E

Right-to-left language features

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:

  1. Go to Apple > System Preferences > Keyboard.

  2. On the Input Sources tab, select the language for which you want to enable shortcuts.

  3. On the right side of the tab, select the check box for Enable keyboard shortcuts.

To switch

Press

Paragraph direction to right to left

Control + COMMAND + Left arrow

Paragraph direction to left to right

Control + COMMAND + Right arrow

Use function key shortcuts

Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

Change function key preferences with the mouse
  1. On the Apple menu, press System Preferences.

  2. Select Keyboard.

  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

If you need to perform this function with the keyboard only, see Accessibility in Office 2016 for Mac.

Function key shortcuts

To do this

Press

Undo the last action

F1

Cut selected text or graphics

F2

Copy selected text or graphics to the clipboard

F3

Paste the Clipboard contents

F4

Choose the Go To command (Edit menu)

F5

Open the Spelling and Grammar dialog box

F7

Extend a selection

F8

Update selected fields.

F9

Go to the next window

Command + F6

Copy selected text

Shift + F2

Change letters to uppercase, lowercase, or mixed case

Shift + F3

Repeat a Find or Go To action

Shift + F4 or COMMAND + Shift + F4

Move to the previous insertion point

Shift + F5

Open the Thesaurus pane

Shift+ F7

Shrink a selection

Shift+ F8

Switch between a field code and its result.

Shift + F9

Go to the previous field.

This keyboard shortcut conflicts with a default Mission Control key for Show Desktop. To use this Office keyboard shortcut, you must first change the Show Desktop shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Show Desktop, or choose (minus sign) to turn it off.

Shift + F11

Cut the selection to the Spike

Command+ F3

Close the window

Command+ F4

Go to the next window

Command+ F6

Insert an empty field

Command+ F9

Lock a field

Command+ F11

Insert the contents of the Spike

Command+ Shift + F3

Edit a bookmark

Command+ Shift + F5

Update linked information in a Word source document

Command+ Shift + F7

Extend a selection as a block selection

Command+ Shift + F8, an arrow key

Unlink a field

Command+ Shift + F9

Unlock a field

Command+ Shift + F11

Create an AutoText entry

Option + F3

Find the next misspelling or grammatical error.

Option + F7

Run a macro

Option + F8

Switch between all field codes and their results

Option + F9

Look up selected text on the Internet

Command+ Shift + L

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Option + Shift + F9

Related information

Create or delete a keyboard shortcut in Word 2016 for Mac

Accessibility in Word 2016 for Mac

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