Keyboard shortcuts in OneDrive for Business on the web

You can use keyboard shortcuts in OneDrive for Business on the web to perform many common tasks. Keyboard shortcuts can help you accomplish tasks faster. They can also help you avoid extensive use of a mouse or can even eliminate the use of a mouse altogether.

OneDrive for Business on the web is a web-based application, so the keyboard shortcuts and navigation are different from those in the OneDrive for Business sync client and the OneDrive for Business app for Windows 10. For example, common shortcuts like F1 (Help), Ctrl+O (Open), Ctrl+S (Save as webpage), and all Alt+ shortcuts apply to the web browser but not to OneDrive for Business on the web.

If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

The shortcuts in this topic refer to the US keyboard layout. Keys on other layouts might not correspond exactly to the keys on a US keyboard.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Frequently used shortcuts in OneDrive for Business on the web

The following table itemizes the most frequently used shortcuts in OneDrive for Business on the web.

To do this

Press

Display keyboard shortcuts

?

Select all

Ctrl+A

Clear all or navigate to the previous folder

Esc

Select the adjacent item

Up arrow, Down arrow, Right arrow, or Left arrow key

Select and deselect a file

Spacebar

Open a selected item

O. To select Open in Word Online or Open in Word, press the Down arrow key and then Enter.

Open a document from an Internet site

Ctrl+O. The Open dialog box opens with the focus on the Open edit combo box. Type or select a URL, press the Tab key to move to the OK button, and then press Enter.

Upload an item

U. The Choose file to upload dialog box opens with the File name edit combo box selected. Type the name of the file, and press Alt+O.

Download a selected item

Shift+F10. When you hear “Download,” press Enter. (In Narrator, press the Down arrow key until you hear “Download,” and then press Enter.) When you hear “Do you want to save” and the name of your file, tab to the Save button and press Enter. The file is saved to your Downloads folder.

Delete a selected item

Delete

Share a selected folder or file

S

Rename a selected file

F2

Refresh

F5

Open the New menu

N and then an arrow key. To select an option, like Folder, Word document, Excel workbook, PowerPoint presentation, OneNote notebook, or Excel Survey, press Enter.

Create new folder

Shift+F, Spacebar, and then type the folder name.

Display or hide the Details pane

I

Toggle between the List and Grid view

V

Navigate OneDrive for Business on the web with only the keyboard

You can navigate OneDrive for Business on the web with just the keyboard. The page includes the following regions: the OneDrive for Business header (with access to the App launcher, Notifications pane, Settings menu, Help menu, and Account menu), the Search box and Command bar, the Navigation pane, and the Files list. OneDrive for Business on the web opens with the focus on the App launcher.

To do this

Press

Move between the browser bar and OneDrive for Business.

F6 or Ctrl+F6

Move between OneDrive for Business regions: the OneDrive for Business bar, Search box, Command tabs, Navigation pane, and Files list.

Tab key or Shift+Tab

Move to the Command tabs, and move through them. (The Command tabs that are available depend on the focus. They may include New, Upload, Sync, Share, Get a Link, Delete, Copy to, Move to, Rename, Version History, and Sort.)

To move to the New button, press the Tab key. Then, to move between tabs, press the Right arrow or Left arrow key.

Open the Open submenu.

To move to the Open button, press the Tab key. Press the Down arrow key until you hear the selection you want, and then press Enter.

Open the Sort submenu.

To move to the Sort button, press the Tab key. Press the Down arrow key until you hear the selection you want, and then press Enter.

In the Navigation pane, move through the list.

Up arrow or Down arrow key

In the Files list, move through the list.

Up arrow or Down arrow key

In the Files list, select a file or to clear a file selection.

Spacebar

In the Files list, read information about a selected file (for example, the name, date modified, the person it was modified by, file size, and sharing information).

Right arrow or Left arrow key

In the Files list, open the context menu of available commands for a selected item (for example, Download, Get a Link, Delete, Move to, Copy to, Version History, and others).

To move to the ellipsis (…), press the Right arrow key until you hear “Open context menu for selected item,” and then press Enter.

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