Keyboard shortcuts for Microsoft Word on Windows

This article shows all keyboard shortcuts for Microsoft Word. The shortcuts in this article refer to the U.S. keyboard layout. Keys for other layouts might not correspond exactly to the keys on a U.S. keyboard.

Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts

Note: If a shortcut requires two or more keys at the same time, the keys are separated by a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,)..

In this article

Frequently used shortcuts

Use the keyboard to move around the ribbon

Keyboard shortcut reference for Microsoft Word

Function key reference

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this

Press

Go to "Tell me what you want to do"

Alt+Q

Open

Ctrl+O

Save

Ctrl+S

Close

Ctrl+W

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Select all

Ctrl+A

Bold

Ctrl+B

Italic

Ctrl+I

Underline

Ctrl+U

Decrease font size 1 point

Ctrl+[

Increase font size 1 point

Ctrl+]

Center text

Ctrl+E

Left align text

Ctrl+L

Right align text

Ctrl+R

Cancel

Esc

Undo

Ctrl+Z

Re-do

Ctrl+Y

Zoom

Alt+W, Q, then tab in Zoom dialog box to the value you want.

Use the keyboard to move around the ribbon

The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands. You can access every command in Word by using a shortcut.

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

There are two ways to move through the tabs in the ribbon:

  • To go to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.

  • To go directly to a specific tab on the ribbon, use one of the access keys.

To do this

Press

To use Backstage view, open the File page.

Alt+F

To use themes, colors, and effects, such as page borders, open the Design tab.

Alt+G

To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.

Alt+H

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .

Alt+M

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.

Alt+N

To work with page margins, page orientation, indentation, and spacing, open Layout tab.

Alt+P

To type a search term for Help content, open "Tell me" box on ribbon.

Alt+Q, then enter the search term

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.

Alt+R

To add a table of contents, footnotes, or a table of citations, open the References tab.

Alt+S

To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.

Alt+W

  • To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.

  • To move into the ribbon, press the Down Arrow key. (JAWS refers to this action as a move to the lower ribbon.)

  • To move between commands, press the Tab key or Shift+Tab.

  • To move in the group that’s currently selected, press the Down Arrow key.

  • To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow.

  • Controls on the ribbon are activated in different ways, depending upon the type of control:

    • If the selected command is a button, to activate it, press Spacebar or Enter.

    • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.

    • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key.

    • If the selected command is a gallery, to select the command, press Spacebar or Enter. Then, tab through the items.

Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.

To use access keys:

  1. Press Alt.

  2. Press the letter shown in the square KeyTip that appears over the ribbon command that you want to use.

Depending on which letter you press, you may be shown additional KeyTips. For example, if you press Alt+F, the Office Backstage opens on the Info page which has a different set of KeyTips. If you then press Alt again, KeyTips appear.

The following table lists some ways to move the keyboard focus when you're using only the keyboard.

To do this

Press

Select the active tab of the ribbon and activate the access keys.

Alt or F10. Use access keys or arrow keys to move to a different tab.

Move the focus to commands on the ribbon.

Tab or Shift+Tab

Move the focus to each command on the ribbon, forward or backward, respectively.

Tab or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Down Arrow, Up Arrow, Left Arrow, or Right Arrow

Expand or collapse the ribbon.

Ctrl+F1

Display the shortcut menu for a selected item.

Shift+F10

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane .

F6

Activate a selected command or control on the ribbon.

Spacebar or Enter

Open a selected menu or gallery on the ribbon.

Spacebar or Enter

Finish modifying a value in a control on the ribbon, and move focus back to the document.

Enter

Keyboard shortcut reference for Microsoft Word

Create and edit documents

To do this

Press

Create a new document.

Ctrl+N

Open a document.

Ctrl+O

Close a document.

Ctrl+W

Split the document window.

Alt+Ctrl+S

Remove the document window split.

Alt+Shift+C or Alt+Ctrl+S

Save a document.

Ctrl+S

To do this

Press

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left Arrow

Go forward one page.

Alt+Right Arrow

Refresh.

F9

To do this

Press

Print a document.

Ctrl+P

Switch to print preview.

Alt+Ctrl+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page Up or Page Down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

To do this

Press

Insert a comment (in the Revision task pane).

Alt+R, C

Turn change tracking on or off.

Ctrl+Shift+E

Close the Reviewing Pane if it is open.

Alt+Shift+C

Select Review tab on ribbon.

Alt+R, then Down Arrow to move to commands on this tab.

Select Spelling & Grammar

Alt+R, S

To do this

Press

Open the search box in the Navigation task pane.

Ctrl+F

Replace text, specific formatting, and special items.

Ctrl+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl+G

Switch between the last four places that you have edited.

Alt+Ctrl+Z

To move

Press

One character to the left

Left Arrow

One character to the right

Right Arrow

One word to the left

Ctrl+Left Arrow

One word to the right

Ctrl+Right Arrow

One paragraph up

Ctrl+Up Arrow

One paragraph down

Ctrl+Down Arrow

One cell to the left (in a table)

Shift+Tab

One cell to the right (in a table)

Tab

Up one line

Up Arrow

Down one line

Down Arrow

To the end of a line

End

To the beginning of a line

Home

To the top of the window

Alt+Ctrl+Page Up

To the end of the window

Alt+Ctrl+Page Down

Up one screen (scrolling)

Page Up

Down one screen (scrolling)

Page Down

To the top of the next page

Ctrl+Page Down

To the top of the previous page

Ctrl+Page Up

To the end of a document

Ctrl+End

To the beginning of a document

Ctrl+Home

To a previous revision

Shift+F5

After opening a document, to the location you were working in when the document was last closed

Shift+F5

To do this

Press

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Alt+Ctrl+F

Insert an endnote.

Alt+Ctrl+D

Go to next footnote (in Word 2016).

Alt+Shift+>

Go to previous footnote (in Word 2016).

Alt+Shift+<

Go to "Tell me what you want to do" and Smart Lookup (in Word 2016).

Alt+Q

Work with documents in different views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow to move to the next page.

To do this

Press

Switch to Read Mode view

Alt+W, F

Switch to Print Layout view.

Alt+Ctrl+P

Switch to Outline view.

Alt+Ctrl+O

Switch to Draft view.

Alt+Ctrl+N

These shortcuts only apply if a document is in Outline view.

To do this

Press

Promote a paragraph.

Alt+Shift+Left Arrow

Demote a paragraph.

Alt+Shift+Right Arrow

Demote to body text.

Ctrl+Shift+N

Move selected paragraphs up.

Alt+Shift+Up Arrow

Move selected paragraphs down.

Alt+Shift+Down Arrow

Expand text under a heading.

Alt+Shift+Plus Sign

Collapse text under a heading.

Alt+Shift+Minus Sign

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display character formatting.

The slash (/) key on the numeric keypad

Show the first line of text or all text.

Alt+Shift+L

Show all headings with the Heading 1 style.

Alt+Shift+1

Show all headings up to Heading n.

Alt+Shift+n

Insert a tab character.

Ctrl+Tab

To do this

Press

Go to beginning of document.

Home

Go to end of document.

End

Go to page n.

n (n is the page number you want to go to), Enter

Exit Read mode.

Esc

Edit and move text and graphics

Select text by holding down Shift and using the arrow keys to move the cursor

To do this

Press

Turn extend mode on.

F8

Select the nearest character.

F8, and then press Left Arrow or Right Arrow

Increase the size of a selection.

F8 (press once to select a word, twice to select a sentence, and so on)

Reduce the size of a selection.

Shift+F8

Turn extend mode off.

Esc

Extend a selection one character to the right.

Shift+Right Arrow

Extend a selection one character to the left.

Shift+Left Arrow

Extend a selection to the end of a word.

Ctrl+Shift+Right Arrow

Extend a selection to the beginning of a word.

Ctrl+Shift+Left Arrow

Extend a selection to the end of a line.

Shift+End

Extend a selection to the beginning of a line.

Shift+Home

Extend a selection one line down.

Shift+Down Arrow

Extend a selection one line up.

Shift+Up Arrow

Extend a selection to the end of a paragraph.

Ctrl+Shift+Down Arrow

Extend a selection to the beginning of a paragraph.

Ctrl+Shift+Up Arrow

Extend a selection one screen down.

Shift+Page Down

Extend a selection one screen up.

Shift+Page Up

Extend a selection to the beginning of a document.

Ctrl+Shift+Home

Extend a selection to the end of a document.

Ctrl+Shift+End

Extend a selection to the end of a window.

Alt+Ctrl+Shift+Page Down

Extend a selection to include the entire document.

Ctrl+A

Select a vertical block of text.

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Extend a selection to a specific location in a document.

F8+arrow keys; press Esc to cancel selection mode

To do this

Press

Delete one character to the left.

Backspace

Delete one word to the left.

Ctrl+Backspace

Delete one character to the right.

Delete

Delete one word to the right.

Ctrl+Delete

Cut selected text to the Office Clipboard.

Ctrl+X

Undo the last action.

Ctrl+Z

Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location).

Ctrl+F3

To do this

Press

Open the Office Clipboard

Press Alt+H to move to the Home tab, and then press F,O.

Copy selected text or graphics to the Office Clipboard.

Ctrl+C

Cut selected text or graphics to the Office Clipboard.

Ctrl+X

Paste the most recent addition or pasted item from the Office Clipboard.

Ctrl+V

Move text or graphics once.

F2 (then move the cursor and press Enter)

Copy text or graphics once.

Shift+F2 (then move the cursor and press Enter)

When text or an object is selected, open the Create New Building Block dialog box.

Alt+F3

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

Shift+F10

Cut to the Spike.

Ctrl+F3

Paste the Spike contents.

Ctrl+Shift+F3

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

Edit and move through tables

To do this

Press

Select the next cell's contents.

Tab

Select the preceding cell's contents.

Shift+Tab

Extend a selection to adjacent cells.

Hold down Shift and press an arrow key repeatedly

Select a column.

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:

  • Press Shift+Alt+Page Down to select the column from top to bottom.

  • Press Shift+Alt+Page Up to select the column from bottom to top.

Select an entire row

Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.

  • From the first cell in the row, press Shift+Alt+End to select the row from left to right.

  • From the last cell in the row, press Shift+Alt+Home to select the row from right to left.

Extend a selection (or block).

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Select an entire table.

Alt+5 on the numeric keypad (with Num Lock off)

To move

Press

To the next cell in a row

Tab

To the previous cell in a row

Shift+Tab

To the first cell in a row

Alt+Home

To the last cell in a row

Alt+End

To the first cell in a column

Alt+Page Up

To the last cell in a column

Alt+Page Down

To the previous row

Up Arrow

To the next row

Down Arrow

Row up

Alt+Shift+Up Arrow

Row down

Alt+Shift+Down Arrow

To insert

Press

New paragraphs in a cell

Enter

Tab characters in a cell

Ctrl+Tab

Format characters and paragraphs

To do this

Press

Open the Font dialog box to change the formatting of characters.

Ctrl+D

Change the case of letters.

Shift+F3

Format all letters as capitals.

Ctrl+Shift+A

Apply bold formatting.

Ctrl+B

Apply an underline.

Ctrl+U

Underline words but not spaces.

Ctrl+Shift+W

Double-underline text.

Ctrl+Shift+D

Apply hidden text formatting.

Ctrl+Shift+H

Apply italic formatting.

Ctrl+I

Format letters as small capitals.

Ctrl+Shift+K

Apply subscript formatting (automatic spacing).

Ctrl+Equal Sign

Apply superscript formatting (automatic spacing).

Ctrl+Shift+Plus Sign

Remove manual character formatting.

Ctrl+Spacebar

Change the selection to the Symbol font.

Ctrl+Shift+Q

To do this

Press

Open the Font dialog box to change the font.

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+>

Decrease the font size.

Ctrl+Shift+<

Increase the font size by 1 point.

Ctrl+]

Decrease the font size by 1 point.

Ctrl+[

To do this

Press

Copy formatting from text.

Ctrl+Shift+C

Apply copied formatting to text.

Ctrl+Shift+V

To do this

Press

Switch a paragraph between centered and left-aligned.

Ctrl+E

Switch a paragraph between justified and left-aligned.

Ctrl+J

Switch a paragraph between right-aligned and left-aligned.

Ctrl+R

Left align a paragraph.

Ctrl+L

Indent a paragraph from the left.

Ctrl+M

Remove a paragraph indent from the left.

Ctrl+Shift+M

Create a hanging indent.

Ctrl+T

Reduce a hanging indent.

Ctrl+Shift+T

Remove paragraph formatting.

Ctrl+Q

To do this

Press

Display nonprinting characters.

Ctrl+Shift+* (asterisk on numeric keypad does not work)

Review text formatting.

Shift+F1 (then click the text with the formatting you want to review)

Copy formats.

Ctrl+Shift+C

Paste formats.

Ctrl+Shift+V

To do this

Press

Single-space lines.

Ctrl+1

Double-space lines.

Ctrl+2

Set 1.5-line spacing.

Ctrl+5

Add or remove one line space preceding a paragraph.

Ctrl+0 (zero)

To do this

Press

Open Apply Styles task pane.

Ctrl+Shift+S

Open Styles task pane.

Alt+Ctrl+Shift+S

Start AutoFormat.

Alt+Ctrl+K

Apply the Normal style.

Ctrl+Shift+N

Apply the Heading 1 style.

Alt+Ctrl+1

Apply the Heading 2 style.

Alt+Ctrl+2

Apply the Heading 3 style.

Alt+Ctrl+3

To close the Styles task pane

  1. If the Styles task pane is not selected, press F6 to select it.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Close, and then press Enter.

To insert this

Press

A field

Ctrl+F9

A line break

Shift+Enter

A page break

Ctrl+Enter

A column break

Ctrl+Shift+Enter

An em dash

Alt+Ctrl+Minus Sign (on the numeric keypad)

An en dash

Ctrl+Minus Sign (on the numeric keypad)

An optional hyphen

Ctrl+Hyphen

A nonbreaking hyphen

Ctrl+Shift+Hyphen

A nonbreaking space

Ctrl+Shift+Spacebar

The copyright symbol

Alt+Ctrl+C

The registered trademark symbol

Alt+Ctrl+R

The trademark symbol

Alt+Ctrl+T

An ellipsis

Alt+Ctrl+Period

A single opening quotation mark

Ctrl+`(single quotation mark), `(single quotation mark)

A single closing quotation mark

Ctrl+' (single quotation mark), ' (single quotation mark)

Double opening quotation marks

Ctrl+` (single quotation mark), Shift+' (single quotation mark)

Double closing quotation marks

Ctrl+' (single quotation mark), Shift+' (single quotation mark)

An AutoText entry

Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

To do this

Press

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X.

The character code, Alt+X

Find out the Unicode character code for the selected character

Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

Insert and edit objects

  1. Press Alt, N, J, and then J to open the Object dialog box.

  2. Do one of the following.

    • Press Down Arrow to select an object type, and then press Enter to create an object.

    • Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.

  1. With the cursor positioned to the left of the object in your document, select the object by pressing Shift+Right Arrow.

  2. Press Shift+F10.

  3. Press the Tab key to get to Object name, press Enter, and then press Enter again.

  1. Press and release Alt, N, and then M to select SmartArt.

  2. Press the arrow keys to select the type of graphic that you want.

  3. Press Tab, and then press the arrow keys to select the graphic that you want to insert.

  4. Press Enter.

  1. Press and release Alt, N, and then W to select WordArt.

  2. Press the arrow keys to select the WordArt style that you want, and then press Enter.

  3. Type the text that you want.

  4. Press Esc to select the WordArt object, and then use the arrow keys to move the object.

  5. Press Esc again to return to return to the document.

Mail merge and fields

Note: You must press Alt+M, or click Mailings, to use these keyboard shortcuts.

To do this

Press

Preview a mail merge.

Alt+Shift+K

Merge a document.

Alt+Shift+N

Print the merged document.

Alt+Shift+M

Edit a mail-merge data document.

Alt+Shift+E

Insert a merge field.

Alt+Shift+F

To do this

Press

Insert a DATE field.

Alt+Shift+D

Insert a LISTNUM field.

Alt+Ctrl+L

Insert a Page field.

Alt+Shift+P

Insert a TIME field.

Alt+Shift+T

Insert an empty field.

Ctrl+F9

Update linked information in a Microsoft Word source document.

Ctrl+Shift+F7

Update selected fields.

F9

Unlink a field.

Ctrl+Shift+F9

Switch between a selected field code and its result.

Shift+F9

Switch between all field codes and their results.

Alt+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

Alt+Shift+F9

Go to the next field.

F11

Go to the previous field.

Shift+F11

Lock a field.

Ctrl+F11

Unlock a field.

Ctrl+Shift+F11

Language Bar

Every document has a default language, typically the same default language as your computer's operating system. But If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, it makes it possible for assistive technologies like screen readers to handle them.

To do this

Press

Open the Set Proofing Language dialog box

Alt+R, U, L

Review list of proofing languages

Down Arrow

Set default languages

Alt+R, L

To do this

Press

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.

Alt+~

Turn Korean Input Method Editor (IME) on 101 keyboard on or off.

Right Alt

Turn Chinese Input Method Editor (IME) on 101 keyboard on or off.

Ctrl+Spacebar

Function key reference

To do this

Press

Get Help or visit Office.com.

F1

Move text or graphics.

F2

Repeat the last action.

F4

Choose the Go To command (Home tab).

F5

Go to the next pane or frame.

F6

Choose the Spelling command (Review tab).

F7

Extend a selection.

F8

Update the selected fields.

F9

Show KeyTips.

F10

Go to the next field.

F11

Choose the Save As command.

F12

To do this

Press

Start context-sensitive Help or reveal formatting.

Shift+F1

Copy text.

Shift+F2

Change the case of letters.

Shift+F3

Repeat a Find or Go To action.

Shift+F4

Move to the last change.

Shift+F5

Go to the previous pane or frame (after pressing F6).

Shift+F6

Choose the Thesaurus command (Review tab, Proofing group).

Shift+F7

Reduce the size of a selection.

Shift+F8

Switch between a field code and its result.

Shift+F9

Display a shortcut menu.

Shift+F10

Go to the previous field.

Shift+F11

Choose the Save command.

Shift+F12

To do this

Press

Expand or collapse the ribbon.

Ctrl+F1

Choose the Print Preview command.

Ctrl+F2

Cut to the Spike.

Ctrl+F3

Close the window.

Ctrl+F4

Go to the next window.

Ctrl+F6

Insert an empty field.

Ctrl+F9

Maximize the document window.

Ctrl+F10

Lock a field.

Ctrl+F11

Choose the Open command.

Ctrl+F12

To do this

Press

Insert the contents of the Spike.

Ctrl+Shift+F3

Edit a bookmark.

Ctrl+Shift+F5

Go to the previous window.

Ctrl+Shift+F6

Update linked information in a Word source document.

Ctrl+Shift+F7

Extend a selection or block.

Ctrl+Shift+F8, and then press an arrow key

Unlink a field.

Ctrl+Shift+F9

Unlock a field.

Ctrl+Shift+F11

Choose the Print command.

Ctrl+Shift+F12

To do this

Press

Go to the next field.

Alt+F1

Create a new Building Block.

Alt+F3

Exit Word.

Alt+F4

Restore the program window size.

Alt+F5

Move from an open dialog box back to the document, for dialog boxes that support this behavior.

Alt+F6

Find the next misspelling or grammatical error.

Alt+F7

Run a macro.

Alt+F8

Switch between all field codes and their results.

Alt+F9

Display the Selection task pane.

Alt+F10

Display Microsoft Visual Basic code.

Alt+F11

To do this

Press

Go to the previous field.

Alt+Shift+F1

Choose the Save command.

Alt+Shift+F2

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

Alt+Shift+F9

Display a menu or message for an available action.

Alt+Shift+F10

Choose Table of Contents button in the Table of Contents container when the container is active.

Alt+Shift+F12

To do this

Press

Display Microsoft System Information.

Ctrl+Alt+F1

Choose the Open command.

Ctrl+Alt+F2

This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText.

If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.

In this article

Find and use keyboard shortcuts

Microsoft Office basics

Move through the Ribbon

Quick reference for Microsoft Word

Function key reference

Find and use keyboard shortcuts

For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+) in Microsoft Word 2010 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

  • To expand all sections of the article, press Tab until Show all is selected, and then press Enter. Press Enter again to collapse all sections.

  • To expand just one section of the article, press Tab until that section heading and plus sign are selected, and then press Enter. Press Enter again to collapse the section.

Important: Before you start to search, press Tab until Show All is selected, and then press Enter.

  1. Press Ctrl+F.

    The Search dialog box opens, with the cursor ready for you to type.

  2. Type the search text in the box.

  3. Press Enter.

To print this topic, press Tab until Show All is selected, press Enter, and then press Ctrl+P.

Microsoft Office basics

To do this

Press

Switch to the next window.

Alt+Tab

Switch to the previous window.

Alt+Shift+Tab

Close the active window.

Ctrl+W or Ctrl+F4

Restore the size of the active window after you maximize it.

Alt+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

F6

Move to a task pane from another pane in the program window (counterclockwise direction).

Shift+F6

When more than one window is open, switch to the next window.

Ctrl+F6

Switch to the previous window.

Ctrl+Shift+F6

Maximize or restore a selected window.

Ctrl+F10

Copy a picture of the screen to the Clipboard.

Print Screen

Copy a picture of the selected window to the Clipboard.

Alt+Print Screen

To do this

Press

Move to the next option or option group.

Tab

Move to the previous option or option group.

Shift+Tab

Switch to the next tab in a dialog box.

Ctrl+Tab

Switch to the previous tab in a dialog box.

Ctrl+Shift+Tab

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

Spacebar

Select an option; select or clear a check box.

Alt+ the letter underlined in an option

Open a selected drop-down list.

Alt+Down Arrow

Select an option from a drop-down list.

First letter of an option in a drop-down list

Close a selected drop-down list; cancel a command and close a dialog box.

Esc

Run the selected command.

Enter

An edit box is a blank box in which you type or paste an entry, such as your user name or the path to a folder.

To do this

Press

Move to the beginning of the entry.

Home

Move to the end of the entry.

End

Move one character to the left or right.

Left Arrow or Right Arrow

Move one word to the left.

Ctrl+Left Arrow

Move one word to the right.

Ctrl+Right Arrow

Select or unselect one character to the left.

Shift+Left Arrow

Select or unselect one character to the right.

Shift+Right Arrow

Select or unselect one word to the left.

Ctrl+Shift+Left Arrow

Select or unselect one word to the right.

Ctrl+Shift+Right Arrow

Select from the insertion point to the beginning of the entry.

Shift+Home

Select from the insertion point to the end of the entry.

Shift+End

To do this

Press

Display the Open dialog box.

Ctrl+F12 or Ctrl+O

Display the Save As dialog box.

F12

Open the selected folder or file.

Enter

Open the folder one level above the selected folder.

BACKSPACE

Delete the selected folder or file.

DELETE

Display a shortcut menu for a selected item such as a folder or file.

Shift+F10

Move forward through options.

Tab

Move back through options.

Shift+Tab

Open the Look in list.

F4 or Alt+I

To do this

Press

Cancel an action.

Esc

Undo an action.

Ctrl+Z

Redo or repeat an action.

Ctrl+Y

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a menu is active, move to a task pane. (You may need to press Ctrl+Tab more than once.)

Ctrl+Tab

When a task pane is active, select the next or previous option in the task pane.

Tab or Shift+Tab

Display the full set of commands on the task pane menu.

Ctrl+Spacebar

Perform the action assigned to the selected button.

Spacebar or Enter

Open a drop-down menu for the selected gallery item.

Shift+F10

Select the first or last item in a gallery.

Home or End

Scroll up or down in the selected gallery list.

Page Up or Page Down

Close a task pane

  1. Press F6 to move to the task pane, if necessary.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Close, and then press Enter.

Move a task pane

  1. Press F6 to move to the task pane, if necessary.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Move, and then press Enter.

  4. Use the arrow keys to move the task pane, and then press Enter.

Resize a task pane

  1. Press F6 to move to the task pane, if necessary.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Size, and then press Enter.

  4. Use the arrow keys to resize the task pane, and then press Enter.

To do this

Press

Display the shortcut menu for the selected item.

Shift+F10

Display the menu or message for an available action or for the AutoCorrect Options button Button image or the Paste options button Button image . If more than one action is present, switch to the next action and display its menu or message.

Alt+Shift+F10

Move between options in a menu of available actions.

Arrow keys

Perform the action for the selected item on a menu of available actions.

Enter

Close the available actions menu or message.

Esc

Tips

  • You can ask to be notified by a sound whenever an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

  • If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:

    1. Press Alt+F, T to open Word Options.

    2. Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word .

    3. Press Alt+S twice to move to the Provide feedback with sound check box, which is under General, and then press Spacebar.

    4. Press Tab repeatedly to select OK, and then press Enter.

      Note: When you select or clear this check box, the setting affects all Office programs that support sound.

Move through the Ribbon

Access keys let you quickly use a command by pressing a few keys, regardless of where you are in the program. Every command in Word 2010 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

  1. Press Alt.

    The KeyTips are displayed over each feature that is available in the current view.

  2. Press the letter shown in the KeyTip over the feature that you want to use.

  3. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.

  4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

    Note: To cancel the action that you are taking and hide the KeyTips, press Alt.

Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

To do this

Press

Select the active tab of the Ribbon and activate the access keys.

Alt or F10. Press either of these keys again to move back to the document and cancel the access keys.

Move to another tab of the Ribbon.

F10 to select the active tab, and then Left Arrow or Right Arrow

Expand or collapse the Ribbon.

Ctrl+F1

Display the shortcut menu for the selected item.

Shift+F10

Move the focus to select each of the following areas of the window:

  • Active tab of the Ribbon

  • Any open task panes

  • Status bar at the bottom of the window

  • Your document

F6

Move the focus to each command on the Ribbon, forward or backward, respectively.

Tab or Shift+Tab

Move down, up, left, or right, respectively, among the items on the Ribbon.

Down Arrow, Up Arrow, Left Arrow, or Right Arrow

Activate the selected command or control on the Ribbon.

Spacebar or Enter

Open the selected menu or gallery on the Ribbon.

Spacebar or Enter

Activate a command or control on the Ribbon so you can modify a value.

Enter

Finish modifying a value in a control on the Ribbon, and move focus back to the document.

Enter

Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

F1

Quick reference for Microsoft Word

Work with documents and web pages

To do this

Press

Create a nonbreaking space.

Ctrl+Shift+Spacebar

Create a nonbreaking hyphen.

Ctrl+Shift+Hyphen

Make letters bold.

Ctrl+B

Make letters italic.

Ctrl+I

Make letters underline.

Ctrl+U

Decrease font size one value.

Ctrl+Shift+<

Increase font size one value.

Ctrl+Shift+>

Decrease font size 1 point.

Ctrl+[

Increase font size 1 point.

Ctrl+]

Remove paragraph or character formatting.

Ctrl+Spacebar

Copy the selected text or object.

Ctrl+C

Cut the selected text or object.

Ctrl+X

Paste text or an object.

Ctrl+V

Paste special

Ctrl+Alt+V

Paste formatting only

Ctrl+Shift+V

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Open the Word Count dialog box.

Ctrl+Shift+G

To do this

Press

Create a new document.

Ctrl+N

Open a document.

Ctrl+O

Close a document.

Ctrl+W

Split the document window.

Alt+Ctrl+S

Remove the document window split.

Alt+Shift+C or Alt+Ctrl+S

Save a document.

Ctrl+S

To do this

Press

Open the Navigation task pane (to search document).

Ctrl+F

Repeat find (after closing Find and Replace window).

Alt+Ctrl+Y

Replace text, specific formatting, and special items.

Ctrl+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl+G

Switch between the last four places that you have edited.

Alt+Ctrl+Z

Open a list of browse options. Press the arrow keys to select an option, and then press Enter to browse through a document by using the selected option.

Alt+Ctrl+Home

Move to the previous browse object (set in browse options).

Ctrl+Page Up

Move to the next browse object (set in browse options).

Ctrl+Page Down

To do this

Press

Switch to Print Layout view.

Alt+Ctrl+P

Switch to Outline view.

Alt+Ctrl+O

Switch to Draft view.

Alt+Ctrl+N

To do this

Press

Promote a paragraph.

Alt+Shift+Left Arrow

Demote a paragraph.

Alt+Shift+Right Arrow

Demote to body text.

Ctrl+Shift+N

Move selected paragraphs up.

Alt+Shift+Up Arrow

Move selected paragraphs down.

Alt+Shift+Down Arrow

Expand text under a heading.

Alt+Shift+PLUS SIGN

Collapse text under a heading.

Alt+Shift+Minus Sign

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display character formatting.

The slash (/) key on the numeric keypad

Show the first line of body text or all body text.

Alt+Shift+L

Show all headings with the Heading 1 style.

Alt+Shift+1

Show all headings up to Heading n.

Alt+Shift+n

Insert a tab character.

Ctrl+Tab

To do this

Press

Print a document.

Ctrl+P

Switch to print preview.

Alt+Ctrl+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page Up or Page Down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

To do this

Press

Insert a comment.

Alt+Ctrl+M

Turn change tracking on or off.

Ctrl+Shift+E

Close the Reviewing Pane if it is open.

Alt+Shift+C

Note: Some screen readers may not be compatible with Full Screen Reading view.

To do this

Press

Go to beginning of document.

Home

Go to end of document.

End

Go to page n.

n, Enter

Exit reading layout view.

Esc

To do this

Press

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Alt+Ctrl+F

Insert an endnote.

Alt+Ctrl+D

To do this

Press

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left Arrow

Go forward one page.

Alt+Right Arrow

Refresh.

F9

Edit and move text and graphics

To do this

Press

Delete one character to the left.

BACKSPACE

Delete one word to the left.

Ctrl+BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the right.

Ctrl+DELETE

Cut selected text to the Office Clipboard.

Ctrl+X

Undo the last action.

Ctrl+Z

Cut to the Spike.

Ctrl+F3

To do this

Press

Open the Office Clipboard

Press Alt+H to move to the Home tab, and then press F,O.

Copy selected text or graphics to the Office Clipboard.

Ctrl+C

Cut selected text or graphics to the Office Clipboard.

Ctrl+X

Paste the most recent addition or pasted item from the Office Clipboard.

Ctrl+V

Move text or graphics once.

F2 (then move the cursor and press Enter)

Copy text or graphics once.

Shift+F2 (then move the cursor and press Enter)

When text or an object is selected, open the Create New Building Block dialog box.

Alt+F3

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

Shift+F10

Cut to the Spike.

Ctrl+F3

Paste the Spike contents.

Ctrl+Shift+F3

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

To insert this

Press

A field

Ctrl+F9

A line break

Shift+Enter

A page break

Ctrl+Enter

A column break

Ctrl+Shift+Enter

An em dash

Alt+Ctrl+Minus Sign

An en dash

Ctrl+Minus Sign

An optional hyphen

Ctrl+Hyphen

A nonbreaking hyphen

Ctrl+Shift+Hyphen

A nonbreaking space

Ctrl+Shift+Spacebar

The copyright symbol

Alt+Ctrl+C

The registered trademark symbol

Alt+Ctrl+R

The trademark symbol

Alt+Ctrl+T

An ellipsis

Alt+Ctrl+Period

A single opening quotation mark

Ctrl+`(single quotation mark), `(single quotation mark)

A single closing quotation mark

Ctrl+' (single quotation mark), ' (single quotation mark)

Double opening quotation marks

Ctrl+` (single quotation mark), Shift+' (single quotation mark)

Double closing quotation marks

Ctrl+' (single quotation mark), Shift+' (single quotation mark)

An AutoText entry

Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

To do this

Press

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC, and then hold down Alt and press X.

The character code, Alt+X

Find out the Unicode character code for the selected character

Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

Select text by holding down Shift and using the arrow keys to move the cursor.

To do this

Press

Turn extend mode on.

F8

Select the nearest character.

F8, and then press Left Arrow or Right Arrow

Increase the size of a selection.

F8 (press once to select a word, twice to select a sentence, and so on)

Reduce the size of a selection.

Shift+F8

Turn extend mode off.

Esc

Extend a selection one character to the right.

Shift+Right Arrow

Extend a selection one character to the left.

Shift+Left Arrow

Extend a selection to the end of a word.

Ctrl+Shift+Right Arrow

Extend a selection to the beginning of a word.

Ctrl+Shift+Left Arrow

Extend a selection to the end of a line.

Shift+End

Extend a selection to the beginning of a line.

Shift+Home

Extend a selection one line down.

Shift+Down Arrow

Extend a selection one line up.

Shift+Up Arrow

Extend a selection to the end of a paragraph.

Ctrl+Shift+Down Arrow

Extend a selection to the beginning of a paragraph.

Ctrl+Shift+Up Arrow

Extend a selection one screen down.

Shift+Page Down

Extend a selection one screen up.

Shift+Page Up

Extend a selection to the beginning of a document.

Ctrl+Shift+Home

Extend a selection to the end of a document.

Ctrl+Shift+End

Extend a selection to the end of a window.

Alt+Ctrl+Shift+Page Down

Extend a selection to include the entire document.

Ctrl+A

Select a vertical block of text.

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Extend a selection to a specific location in a document.

F8+arrow keys; press Esc to cancel selection mode

To do this

Press

Select the next cell's contents.

Tab

Select the preceding cell's contents.

Shift+Tab

Extend a selection to adjacent cells.

Hold down Shift and press an arrow key repeatedly

Select a column.

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:

  • Press Shift+Alt+Page Down to select the column from top to bottom.

  • Press Shift+Alt+Page Up to select the column from bottom to top.

Extend a selection (or block).

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Select an entire table.

Alt+5 on the numeric keypad (with NUM LOCK off)

To move

Press

One character to the left

Left Arrow

One character to the right

Right Arrow

One word to the left

Ctrl+Left Arrow

One word to the right

Ctrl+Right Arrow

One paragraph up

Ctrl+Up Arrow

One paragraph down

Ctrl+Down Arrow

One cell to the left (in a table)

Shift+Tab

One cell to the right (in a table)

Tab

Up one line

Up Arrow

Down one line

Down Arrow

To the end of a line

End

To the beginning of a line

Home

To the top of the window

Alt+Ctrl+Page Up

To the end of the window

Alt+Ctrl+Page Down

Up one screen (scrolling)

Page Up

Down one screen (scrolling)

Page Down

To the top of the next page

Ctrl+Page Down

To the top of the previous page

Ctrl+Page Up

To the end of a document

Ctrl+End

To the beginning of a document

Ctrl+Home

To a previous revision

Shift+F5

After opening a document, to the location you were working in when the document was last closed

Shift+F5

To move

Press

To the next cell in a row

Tab

To the previous cell in a row

Shift+Tab

To the first cell in a row

Alt+Home

To the last cell in a row

Alt+End

To the first cell in a column

Alt+Page Up

To the last cell in a column

Alt+Page Down

To the previous row

Up Arrow

To the next row

Down Arrow

Row up

Alt+Shift+Up Arrow

Row down

Alt+Shift+Down Arrow

To insert

Press

New paragraphs in a cell

Enter

Tab characters in a cell

Ctrl+Tab

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

  1. Press Alt+F, T to open Word Options.

  2. Press A to select ADVANCED, and then press Tab.

  3. Press Alt+O to move to the Use the Insert key to control overtype mode check box.

  4. Press the Spacebar to select the check box, and then press Enter.

To turn Overtype mode on or off, press INSERT.

Format characters and paragraphs

To do this

Press

Copy formatting from text.

Ctrl+Shift+C

Apply copied formatting to text.

Ctrl+Shift+V

Note: The following keyboard shortcuts do not work in Full Screen Reading mode.

To do this

Press

Open the Font dialog box to change the font.

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+>

Decrease the font size.

Ctrl+Shift+<

Increase the font size by 1 point.

Ctrl+]

Decrease the font size by 1 point.

Ctrl+[

To do this

Press

Open the Font dialog box to change the formatting of characters.

Ctrl+D

Change the case of letters.

Shift+F3

Format all letters as capitals.

Ctrl+Shift+A

Apply bold formatting.

Ctrl+B

Apply an underline.

Ctrl+U

Underline words but not spaces.

Ctrl+Shift+W

Double-underline text.

Ctrl+Shift+D

Apply hidden text formatting.

Ctrl+Shift+H

Apply italic formatting.

Ctrl+I

Format letters as small capitals.

Ctrl+Shift+K

Apply subscript formatting (automatic spacing).

Ctrl+Equal Sign

Apply superscript formatting (automatic spacing).

Ctrl+Shift+PLUS SIGN

Remove manual character formatting.

Ctrl+Spacebar

Change the selection to the Symbol font.

Ctrl+Shift+Q

To do this

Press

Display nonprinting characters.

Ctrl+Shift+* (asterisk on numeric keypad does not work)

Review text formatting.

Shift+F1 (then click the text with the formatting you want to review)

Copy formats.

Ctrl+Shift+C

Paste formats.

Ctrl+Shift+V

To do this

Press

Single-space lines.

Ctrl+1

Double-space lines.

Ctrl+2

Set 1.5-line spacing.

Ctrl+5

Add or remove one line space preceding a paragraph.

Ctrl+0 (zero)

To do this

Press

Switch a paragraph between centered and left-aligned.

Ctrl+E

Switch a paragraph between justified and left-aligned.

Ctrl+J

Switch a paragraph between right-aligned and left-aligned.

Ctrl+R

Left align a paragraph.

Ctrl+L

Indent a paragraph from the left.

Ctrl+M

Remove a paragraph indent from the left.

Ctrl+Shift+M

Create a hanging indent.

Ctrl+T

Reduce a hanging indent.

Ctrl+Shift+T

Remove paragraph formatting.

Ctrl+Q

To do this

Press

Open Apply Styles task pane.

Ctrl+Shift+S

Open Styles task pane.

Alt+Ctrl+Shift+S

Start AutoFormat.

Alt+Ctrl+K

Apply the Normal style.

Ctrl+Shift+N

Apply the Heading 1 style.

Alt+Ctrl+1

Apply the Heading 2 style.

Alt+Ctrl+2

Apply the Heading 3 style.

Alt+Ctrl+3

Close the Styles task pane

  1. If the Styles task pane is not selected, press F6 to select it.

  2. Press Ctrl+Spacebar.

  3. Use the arrow keys to select Close, and then press Enter.

Insert and edit objects

  1. Press Alt, N, J, and then J to open the Object dialog box.

  2. Do one of the following.

    • Press Down Arrow to select an object type, and then press Enter to create an object.

    • Press Ctrl+Tab to switch to the Create from File tab, press Tab, and then type the file name of the object that you want to insert or browse to the file.

  1. With the cursor positioned to the left of the object in your document, select the object by pressing Shift+Right Arrow.

  2. Press Shift+F10.

  3. Press the Tab key to get to Object name, press Enter, and then press Enter again.

  1. Press and release Alt, N, and then M to select SmartArt.

  2. Press the arrow keys to select the type of graphic that you want.

  3. Press Tab, and then press the arrow keys to select the graphic that you want to insert.

  4. Press Enter.

  1. Press and release Alt, N, and then W to select WordArt.

  2. Press the arrow keys to select the WordArt style that you want, and then press Enter.

  3. Type the text that you want.

  4. Press Esc to select the WordArt object, and then use the arrow keys to move the object.

  5. Press Esc again to return to return to the document.

Mail merge and fields

Note: You must be on the Mailings tab to use these keyboard shortcuts.

To do this

Press

Preview a mail merge.

Alt+Shift+K

Merge a document.

Alt+Shift+N

Print the merged document.

Alt+Shift+M

Edit a mail-merge data document.

Alt+Shift+E

Insert a merge field.

Alt+Shift+F

To do this

Press

Insert a DATE field.

Alt+Shift+D

Insert a LISTNUM field.

Alt+Ctrl+L

Insert a PAGE field.

Alt+Shift+P

Insert a TIME field.

Alt+Shift+T

Insert an empty field.

Ctrl+F9

Update linked information in a Microsoft Word source document.

Ctrl+Shift+F7

Update selected fields.

F9

Unlink a field.

Ctrl+Shift+F9

Switch between a selected field code and its result.

Shift+F9

Switch between all field codes and their results.

Alt+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

Alt+Shift+F9

Go to the next field.

F11

Go to the previous field.

Shift+F11

Lock a field.

Ctrl+F11

Unlock a field.

Ctrl+Shift+F11

Language bar

To do this

Press

Switch between languages or keyboard layouts.

Left Alt+Shift

Display a list of correction alternatives.

Button Image +C

Turn handwriting on or off.

Button Image +H

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.

Alt+~

Turn Korean IME on 101 keyboard on or off.

Right Alt

Turn Chinese IME on 101 keyboard on or off.

Ctrl+Spacebar

Tips

  • You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.

  • The Windows logo key Button Image is available on the bottom row of keys on most keyboards.

Function key reference

To do this

Press

Get Help or visit Microsoft Office.com.

F1

Move text or graphics.

F2

Repeat the last action.

F4

Choose the Go To command (Home tab).

F5

Go to the next pane or frame.

F6

Choose the Spelling command (Review tab).

F7

Extend a selection.

F8

Update the selected fields.

F9

Show KeyTips.

F10

Go to the next field.

F11

Choose the Save As command.

F12

To do this

Press

Start context-sensitive Help or reveal formatting.

Shift+F1

Copy text.

Shift+F2

Change the case of letters.

Shift+F3

Repeat a Find or Go To action.

Shift+F4

Move to the last change.

Shift+F5

Go to the previous pane or frame (after pressing F6).

Shift+F6

Choose the Thesaurus command (Review tab, Proofing group).

Shift+F7

Reduce the size of a selection.

Shift+F8

Switch between a field code and its result.

Shift+F9

Display a shortcut menu.

Shift+F10

Go to the previous field.

Shift+F11

Choose the Save command.

Shift+F12

To do this

Press

Expand or collapse the Ribbon.

Ctrl+F1

Choose the Print Preview command.

Ctrl+F2

Cut to the Spike.

Ctrl+F3

Close the window.

Ctrl+F4

Go to the next window.

Ctrl+F6

Insert an empty field.

Ctrl+F9

Maximize the document window.

Ctrl+F10

Lock a field.

Ctrl+F11

Choose the Open command.

Ctrl+F12

To do this

Press

Insert the contents of the Spike.

Ctrl+Shift+F3

Edit a bookmark.

Ctrl+Shift+F5

Go to the previous window.

Ctrl+Shift+F6

Update linked information in an Word 2010 source document.

Ctrl+Shift+F7

Extend a selection or block.

Ctrl+Shift+F8, and then press an arrow key

Unlink a field.

Ctrl+Shift+F9

Unlock a field.

Ctrl+Shift+F11

Choose the Print command.

Ctrl+Shift+F12

To do this

Press

Go to the next field.

Alt+F1

Create a new Building Block.

Alt+F3

Exit Word 2010.

Alt+F4

Restore the program window size.

Alt+F5

Move from an open dialog box back to the document, for dialog boxes that support this behavior.

Alt+F6

Find the next misspelling or grammatical error.

Alt+F7

Run a macro.

Alt+F8

Switch between all field codes and their results.

Alt+F9

Display the Selection and Visibility task pane.

Alt+F10

Display Microsoft Visual Basic code.

Alt+F11

To do this

Press

Go to the previous field.

Alt+Shift+F1

Choose the Save command.

Alt+Shift+F2

Display the Research task pane.

Alt+Shift+F7

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

Alt+Shift+F9

Display a menu or message for an available action.

Alt+Shift+F10

Choose Table of Contents button in the Table of Contents container when the container is active.

Alt+Shift+F12

To do this

Press

Display Microsoft System Information.

Ctrl+Alt+F1

Choose the Open command.

Ctrl+Alt+F2

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×