Joining the Meeting

Before you can present at a Live Meeting, you must connect to both the console and the meeting audio. If this is the first time you are using Office Live Meeting Web Access on this computer, take a moment to verify your configuration.

Verifying Your Web Browser Configuration

Before you use Office Live Meeting Web Access, you must make sure that your Web browser is properly configured. Verify the following:

  • Sun Java Runtime Environment (JRE) or Microsoft Java Virtual Machine (JVM) Java Run-Time Environment (RTE) is enabled. (To see what Java RTE and version you are running, at a command prompt, type java -version.)

  • All pop-up blockers are turned off, both within your browser and in any other Web-based applications running on your computer.

  • If your network uses a proxy server, your browser is configured to either identify the proxy or bypass it.

To enable Java in Microsoft Internet Explorer 7

  1. In Internet Explorer, click Tools, and then click Internet Options.

  2. In the Internet Options dialog box, click the Advanced tab.

  3. In the Settings list, under Java, select the option for your Java RTE.

  4. Restart your computer.

To turn off the pop-up blocker in Microsoft Internet Explorer 7

  • In Internet Explorer, click Tools, point to Pop-up Blocker, and then click Turn Off Pop-up Blocker.

To configure your proxy server settings in Microsoft Internet Explorer 7

  1. In Internet Explorer, click Tools, and then click Internet Options.

  2. In the Internet Options dialog box, click the Connections tab.

  3. Click LAN Settings.

  4. In the Local Area Network (LAN) Settings dialog box, in the Proxy Server area, configure Internet Explorer to either use or bypass your proxy server, and then click OK.

  5. In the Internet Options dialog box, click OK.

Logging on to Office Live Meeting Web Access

You can log on to Office Live Meeting Web Access in two ways: from the Organizer interface in Live Meeting Manager, or by clicking a link in the meeting invitation. The Office Live Meeting Web Access option is offered to you only if the Windows-based client is not installed on your computer.

To log on from the Organizer interface

  1. In your Internet browser, enter the URL of your Live Meeting conference center.

  2. On the welcome page, click Login to Live Meeting.

  3. On the Login to Live Meeting Manager page, enter your user name in the User login box, enter your password in the Password box, and then click Login.

  4. On the My Home page, do one of the following:

    • Under Meet, click Join Meeting.

    • Under Upcoming Meetings, click the meeting subject. On the Meeting Details page, under Actions, click Join As Presenter.

  5. On the Install Microsoft Office Live Meeting client or use Microsoft Office Live Meeting Web Access page, under Use Live Meeting Web Access (fastest), click Accept and Use.

  6. On the Join Meeting page, enter the Meeting ID and Entry Code (if required).

  7. Click Join Meeting.

To join from an invitation

  1. In the invitation, click Join the Meeting.

  2. On the Install Microsoft Office Live Meeting client or use Microsoft Office Live Meeting Web Access page, under Use Live Meeting Web Access (fastest), click Accept and Use.

  3. In the Join Meeting window, type your name as you want it to appear to the other participants, and then click Join Meeting.

  4. If your browser asks you to trust the signed applet from Microsoft, click Yes.

Office Live Meeting Web Access appears in its own browser window. The Meeting Entry page remains open in the background. Keep this window open in case you are disconnected from the meeting and need to re-enter it.

After logging in to a meeting as a presenter, you can import any content (slides, documents, diagrams, or other files) that you have prepared for presentation. For more information, see Adding Content to the Meeting.

Connecting to the Meeting Audio

After you log in to a meeting, you can connect to audio using one of the following two methods. The audio connection method is set by the meeting organizer.

  • Telephone conferencing service. Meeting participants use any standard telephone to call an audio conference center number and provide a passcode to join the conference call. The meeting organizer shares this dial-in and passcode information both in the meeting invitation and in the console.

  • Computer audio. Computer audio is not available to participants who are using Live Meeting Web Access. (If the meeting uses both telephone conferencing and computer audio, Live Meeting Web Access users can join telephone conferencing.)

You can also include meeting audio as part of a recording. For more information, see Record a meeting.

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