Instructions for a computer administrator to add a user in Business Contact Manager

To complete granting access to a user who is not using the same computer on which the database is located, the database owner must also grant him or her access to the computer on which the database is located, unless the computer is part of a domain. If it is not part of a domain, and the database owner cannot log on to the computer as an administrator, then an administrator for the computer needs to grant the new user this access. If the computer is part of a domain, the domain administrator can grant the user access to the computer.

If you're not sure if you're an administrator, see How do I know if I'm an administrator?

To log on as an administrator

To log on as an administrator or a member of the Administrators group, follow these instructions.

  1. On the Start menu, click Log Off, and then click Log Off.

  2. To log on as administrator, do one of the following:

    • On the Welcome screen, click the user account icon for your administrator user account.

    • On a domain, press the CTRL + ALT + DELETE keys, and then type the account information for your administrator user account.

      Note: If you can log on to more than one computer, click the Options button and in the Log on to field, select computer name (this computer), where computer name is the name of the computer on which the database is located.

To grant or deny access to your Business Contact Manager database

  1. On the Business Contact Manager menu, point to Database Tools, and then click Share Database.

  2. Complete the Share Database wizard.


    • To grant or deny access to only some of your users, select I want to share my data, and then, on the Select Users page, make your changes. To add new users as an administrator, click Add New User. If a user already has permission to access this computer, it is not necessary to add his or her specific account again.

    • For more information about a screen, click Help.

    • If a user needs a password to access the shared database, the administrator will be asked to provide a temporary password. This temporary password can only be used once. The first time this new user accesses the Business Contact Manager database, the user is prompted to type this temporary password, and then type his or her current network or local password. From that time forward, the user’s network or local password grants the user access to both the network and to the database. Any password that is used —whether it is temporary or permanent — must conform to the security standards set in your local network.

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